Job Title: Event Co-ordinator
Location: Unit 4–7, West Point Business Park, Westmead, Aylesford, ME20 6XJ / Multiple hospitality venues across the UK
Reports to: Head of Marketing
Job Category: Marketing & Events
Minimum Experience: 3+ years in event or exhibition co-ordination, ideally within tech or B2B environments
Salary: £30,000-£35,000 commensurate with experience
About the Company: 501 Entertainment Limited
Founded in 2018, 501 Entertainment is the global leader in social entertainment systems, dedicated to bringing innovative and engaging solutions to the market. As a pioneering tech company, we specialise in developing competitive socialising equipment. Our mission is to transform traditional activities—such as darts, golf, and more—into digitally enhanced experiences that bring people together in fun and engaging ways.
Purpose of the Role
As the Event Co-ordinator, you will lead the planning, coordination, and execution of all live events, exhibitions, trade shows, and experiential marketing campaigns. You'll play a crucial role in increasing brand awareness, engaging key stakeholders, and supporting commercial teams through highly professional, memorable event experiences. This is a hands-on role, perfect for someone who is both creative and operationally excellent, and who thrives in a fast-paced, tech-driven environment.
Core Responsibilities
* Collaborate with Head of Marketing and Digital Marketing Executive to plan and manage all aspects of 501 Entertainment's participation in trade shows, exhibitions, pop-up activations, and hosted events (UK and international)
* Own event logistics from pre-show planning through to post-show follow-up, including stand design, supplier management, shipping, staffing, scheduling, and on-site delivery
* Collaborate with Sales and Marketing teams to define event goals and ensure alignment with business objectives
* Lead the production of branded materials, AV, demos, and technology integrations for exhibitions and showcases
* Coordinate product setup and interactive installations to highlight 501's tech offerings
* Work alongside HOM and Digital Marketing Executive to manage budgets and track return on investment (ROI) for all activities
* Handle registration, accommodation, travel, and resource planning for internal and external stakeholders
* Build and maintain relationships with event organisers, venues, contractors, and partners
* Ensure the brand is represented consistently, professionally, and innovatively across all event touchpoints
* Analyse post-event data, feedback, and performance to improve future planning and execution
* Stay up to date with industry trends and explore new event formats, technologies, and engagement tools
Core Skills
The 'how' we fulfil our role is very important and therefore the following skills required for this role have been identified as:
* Project Management: Exceptional planning, time management, and multitasking skills
* Detail-Oriented: Ability to manage logistics with accuracy and anticipate potential challenges
* Creative Thinking: Brings energy and creativity to event design and engagement strategies
* Communication: Confident communicator, able to coordinate across departments and manage external suppliers
* Problem-Solving: Calm under pressure, quick to find solutions on the ground
* Brand-Focused: Understands the importance of customer experience and brand presentation
* Tech-Enabled: Comfortable using event tools, project management software, and digital platforms (e.g., Trello, HubSpot, Eventbrite)
* Flexible & Mobile: Willing to travel (UK and international) and work occasional evenings/weekends during key events
What We Offer
* Competitive salary, commensurate with experience
* 25 days annual leave + bank holidays
* Birthday off work
* Company pension scheme
* Life Insurance
* Bonus scheme
* Cycle to work scheme
* Collaborative and supportive work environment
* Opportunities for professional growth and development, with the potential to take on more responsibility over time
* Quarterly team meetings and company-wide social events
Why Join Us?
501 Entertainment builds the future of social entertainment, transforming hospitality spaces with immersive, tech-powered experiences that bring people together. Our clients include some of the UK's most exciting venues and entertainment groups. As we continue to grow, we're looking for passionate people who want to shape the next generation of fun. If this sounds like the right opportunity for you, please get in touch.
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Job Type: Full-time
Pay: £30,000.00-£35,000.00 per year
Benefits:
* Company events
* Company pension
* Cycle to work scheme
* Employee discount
* Free parking
* Health & wellbeing programme
* Life insurance
* On-site parking
Work Location: In person