Cultural Events Assistant Production and Live
Job description
Location: St Pancras
Contract: Permanent
Hours: Full time (36 hours)
Grade: D
Salary: £25,928 per annum
About the role
As part of the British Library’s Cultural Events Team, the post holder works on the planning, administration and delivery of a programme of events for the general public, both on-site and online.
Key Areas of Responsibility
* To support Cultural Events administration ensuring that all logistics are in place on Library systems to enable the smooth running of events
* To support the creation of an exciting programme of events, including: Talks, lectures, festivals, films, performances, and other events both onsite and online
* To promote and deepen engagement with the British Library and its collections
Main Tasks
* Use the Library’s event diary system to manage and monitor event bookings (Rendezvous)
* Raise requests for maintenance and estates services e.g.: Heating/lighting/AC etc. (Concept)
* Supporting finance inquiries e.g.: Invoice processing, GPC reconciliation etc. (Business World)
* Liaising with operational teams e.g.: Security, Catering, Estates, Cleaning etc.
* Support the Production Coordinator in handling events staffing and Front of House resources
* Supporting with collection and filing of Rights Agreements and other legal documents
* Support arrangements with BL Bookshop and other book sellers
* Manage guest lists for cultural events
* Make travel and hotel bookings for event participants
* Take care of deliveries/collections from partner organisations
* Welcome and guide audiences in the BL Theatre and other venues
* Attend and minute team meetings
* Other administrative and practical tasks as needed
* Evening and occasional weekend event management as required earning TOIL or overtime where appropriate – within regular weekly hours (36h per week)
Minimum Requirements (Essential)
* Attention to detail
* Aptitude for working with online systems and forms and willingness to learn British Library Rendezvous, Concept and Business World systems
* Good communication and organisational skills with ability to meet deadlines
* Ability to work effectively under pressure and to deal with difficult situations diplomatically, calmly and with discretion
* Ability to work both independently and collaboratively within a team environment as necessary
* Willingness to work occasional evenings and weekends
* Excellent IT and administrative skills
* Work to a high standard of content, presentation, audience satisfaction and health and safety compliance
Additional Requirements (Desirable)
* A creative and enquiring mind with wide ranging cultural interests
* A digital native, with some experience of using a variety of digital programs
* A digital native, with some experience of using maximising the impact of social media
We are the national library of the UK and we are here for everyone. Our shelves hold over 170 million items – a living collection that gets bigger every day. Although our roots extend back centuries, we aim to collect everything published in the UK today, tomorrow and far into the future.
We have millions of books, and much more besides. Our London and Yorkshire sites hold collections ranging from newspapers and maps to sound recordings, patents, academic journals, as well as a copy of every UK domain website and blog.
What we can offer you
* A competitive salary.
* A fantastic pension scheme with minimum employer contributions of 28.97% (this may be higher dependent on grade).
* Flexible working hours, with the ability to take up to 5 days flexi leave in a 3-month period.
* 25 days holiday.
We particularly welcome applications from Black, Asian, Mixed Race and other ethnically diverse candidates and disabled candidates. We would like to increase the representation of these groups within The British Library to ensure our workforce is as diverse as the public that we serve. Creating an inclusive workplace is the core of our business and a way to engage the diversity of thought that is essential to achieve our aims.
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