Company Information Advent Bioservices is a growing Contract Development and Manufacturing Organisation (CDMO) providing GMP manufacturing of ATMPs and related products, process development and ancillary services. We support the development of complex, breakthrough therapies for a globally diverse market. We are at the forefront of revolutionary medicine in which life-threatening diseases are treated using highly personalised therapies. Job Summary The Site Administration Coordinator has responsibility for ensuring the efficient operation and day-to-day running of the Advent Bioservices Facilities office. The role will also provide some support to the company President and administrative support to the Facilities and other departments as required. Due to the high level of external contractors and visitors to the site, working hours for this position will be 0800hrs to 1630hrs Monday to Friday. Responsibilities will include: Perform reception duties, greeting guests, external contractors and visitors and arranging hospitality. To be the first point of contact for Advent Bioservices dealing with daily correspondence, post, deliveries, and incoming emails and calls. Provide induction training to all new employees including access badge activation, car park registration and locker keys. Provide administrative support to the Facilities department, including site induction for contractors working on site, maintaining the JIRA helpdesk by logging incidents, arranging resolution, and recording the outcomes. Producing reports, ensuring accurate record keeping in respect of all facilities-based functions such as monitoring RAMS, service records via our QMS, raising purchase orders, and other admin tasks as required. Support Advent employees with the purchase of non-standard items and services as required. Placing emergency orders for items not available through key suppliers or needed urgently, maintain accurate financial records for these purchases. Support the company Senior Management team with the creation of non-disclosure agreements as required. Support the company President and Senior Management team with booking conference attendance, travel arrangements and arranging marketing materials and promotional goods. Maintain stationery supplies and ensure regular maintenance of office equipment. Ensuring compliance with health and safety. Process the issue/addition and removal of access control cards for contractors and employees, as required. Reviewing and updating Facilities SOPs, logbooks and policies. Liaise with and oversee office contractors such as cleaners, milk deliveries, vending machines, coffee machine suppliers, Initial Hygiene Services and general site security. Provide support to the Validation department to organise ad-hoc repairs for lab equipment as and when required. You will have the following experience/qualifications: Good at multitasking with strong organisational and administrative skills Good oral and written communication skills Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint) Proactive, flexible, and meticulous approach to work Ability to work independently Strong team player, able to work across different disciplines and staff levels Previous experience working in a GMP environment would be beneficial, but not essential. We are not accepting agency applications for this role