Executive Assistant
About Us
inforcer is a leading provider of innovative solutions in the cybersecurity sector and dedicated to enhancing efficiency, improving security and driving success for our clients. We focus on providing MSPs with fundamental tools and technology they need to manage Microsoft Security policies for multiple tenants in a simple and effective way. Our mission is to be inforced in every MSP!
About the Role
We are seeking a highly organised and proactive Executive Assistant to join our team in the Richmond office. The ideal candidate will have previous experience supporting executive teams for a fast-paced or start-up organisation. You’ll be responsible for calendar management, meeting booking and other administrative tasks to support our MD and leadership team.
What you’ll be doing
1. Managing executive calendars, scheduling meetings, coordinating travel arrangements and booking accommodation
2. Managing the executive’s inbox, filtering emails, drafting responses, and ensuring important communications receive attention
3. Booking travel arrangements, creating detailed itineraries, and handling adjustments when necessary
4. Preparing and editing correspondence, reports, and presentations
5. Preparing agendas, organising materials, and taking meeting minutes
6. Organising and coordinating internal and external meetings, including logistics and materials
7. Handling confidential information with discretion and professionalism
8. Acting as a liaison between executives, clients, and external partners
9. Assisting with special projects and initiatives as needed
10. Ensuring executives are well-prepared for meetings and events, showing seamless preparation and communication
11. Organising and maintaining files, records, and documents, both digital and physical, to ensure information is easily accessible
12. Assisting in planning and coordinating executive-level events, including client meetings, board meetings, or team gatherings
What We Can Offer You
Competitive Compensation: Attractive salary including discretionary performance-based bonuses
Birthdays & Anniversaries: We celebrate milestones with you and offer a day off for your birthday every year. Because no-one should have to work on their birthday!
Work-Life Balance: Flexible working hours and patterns available but must be available 4 days a week onsite
Regular Team Socials: Because an important part of building a great community is the team
Investing in Your Future: We encourage a growth mindset through proactive development opportunities. Such as continuous learning opportunities, professional training programs, and career advancement paths
Inclusive Environment: A supportive and inclusive workplace that values diversity and encourages collaboration and innovation
Employee Recognition: Programs to recognise and reward employees for their contributions and achievements
Skills We Need for This Role
1. Proven experience as an Executive Assistant or in a similar role (ideally within a startup)
2. Exceptional skills in calendar management and event coordination
3. Strong organisational and multitasking skills with an eye for detail
4. Excellent written and verbal communication skills
5. Proficiency in Microsoft Office Suite (Word, Excel, Outlook), familiarity with office/project management systems and tools is highly beneficial
6. Ability to work in a rapidly growing organisation and manage multiple priorities
7. Experience coordinating both virtual and in-person events
8. Familiarity with CRM or scheduling software
Don’t quite have all of these skills? Why not apply and our team can review your experience and fit for the role. We’d love to hear from you!
inforcer is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.
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