Employer South London and Maudsley NHS Foundation Trust Employer type NHS Site 113 Denmark Hill Town London Salary £33,094 - £36,195 per annum inclusive of HCAS Salary period Yearly Closing 01/12/2025 23:59
Administrator to Neurodevelopmental Deputy Director and services
NHS AfC: Band 4
South London and Maudsley NHS Foundation Trust has a rich history, well-established community links and an international reputation. We deliver specialist services in the London boroughs of Croydon, Lambeth, Lewisham and Southwark, Bexley, Bromley, Greenwich, Wandsworth and Richmond.
We are committed to provide a high quality and specialist care to our service users and we are recognised for our care and treatment we provide. The Care Quality Commission already rates our services as ‘good’.
We launched our five-year strategy, Aiming High; Changing Lives in 2021 together with Our Care Improvement System as our quality management system methodology to make a positive impact on patient care, outcomes and staff experience. By joining SLaM, all staff will get the opportunity to be part of this exciting improvement journey supported with learning and development to harness everyone’s potential as change makers.
The trust recognises the unique and valuable contribution that people with lived experience of mental illness can bring to a role.We therefore welcome applications from people with lived experience and consider them as an asset to the Trust.
Our Values
We take pride in providing specialist care to our service users where our Trust values and our promise to be caring, kind, polite, prompt, honest, listen and do what I say I’m going to do is at the heart of everything we do. When you join us, you’ll be part of something special.
As a Trust we are happy to talk flexible working.
The primary purpose of this role is to provide an efficient and confidential high-level administrative service supporting the Neurodevelopment services Deputy Director and team within the Psychological Medicine, Older Adults & Neurodevelopmental Operational (PMOA&NDS) Directorate. This includes tasks such as diary coordination, organising and providing administrative support for meetings, preparing presentation materials, and managing administrative systems.
Main duties of the job
The role requires excellent organisational and administrative skills, as well as the ability to work independently using discretion, judgement, and critical analysis. The post holder will also be responsible for handling telephone and virtual Teams call enquiries, booking taxis, acting as a Fire Warden, and undertaking other administrative tasks as directed.
Working for our organisation
Our Values
We take pride in providing specialist care to our service users where our Trust values and our promise to be caring, kind, polite, prompt, honest, listen and do what I say I’m going to do is at the heart of everything we do. When you join us, you’ll be part of something special.
As a Trust we are happy to talk flexible working.
Detailed job description and main responsibilities
The main responsibilities include:
* Administrative Support: Provide an administrative service supporting the Neurodevelopmental Deputy Director and service team
* Diary Management: Manage the diary for the Deputy Director
* Meeting Support: Organise and provide administrative support for internal and external meetings, including booking meeting rooms, taking minutes, drafting agendas, booking speakers, and distributing agendas and supporting papers. Coordinate any actions that arise from these meetings and ensure documents are filed electronically and accessible for retrieval.
* Report and Spreadsheet Management: Provide admin support for the production and maintenance of reports and Excel spreadsheets .
* Presentation Preparation: Prepare presentation materials .
* Administrative Systems Management: Develop and manage administrative systems to ensure they are effective and support the smooth running of admin systems. Operate and maintain bring forward systems to ensure meeting papers and reminders are given when required.
* Enquiry Handling: Handle telephone and virtual Teams call enquiries .
* Booking Taxis: Book taxis as necessary.
* Fire Warden Duties: Act as Fire Warden as necessary.
* General Administrative Tasks: Perform tasks such as electronic filing, printing, and photocopying.
* Team Collaboration: Work cooperatively with the Management Team admin, providing cover as required.
* Procurement: Be responsible for stock and non-stock procurement for the Management Team, ensuring that stock levels of essential items are maintained and processing stock and non-stock requests in a timely manner following trust and NHS procurement guidelines.
* Other Administrative Tasks: Undertake other administrative tasks for the PMOA management team as directed, including postal collection and distribution, placing and chasing Digital Services, Estate & Facilities, and domestic cleaning requests.
* Site Support: Occasionally work at different sites to support meetings and education/development events .
Person specification
Office management, secretarial,, NVQ, Apprenticeship qualification or equivalent admin experience
* 2 years experience
* High level of IT literacy including Microsoft Teams & office packages
* Ability to prioritise a diverse workload, work under pressure and meet deadlines
* Experience of managing complex electronic diaries at senior mgmt level
* Experience of organising meetings, conferences, workshops and events
* Excellent organisational and communications skills
* Degree or relevant experience
* Experience of project managing small projects
The Trust is committed to providing services which embrace diversity and that promote equality of opportunity. We are a Disability Confident Employer, we welcome applicants from all sections of the community and people of all protected characteristics. We provide reasonable adjustments for candidates with a disability and are committed to treating people fairly with compassion, respect and dignity and in promoting equality and human rights. We aim to put this commitment into practice by:
* Embedding our commitment to tackling inequality, eliminating discrimination and harassment; promoting equality of opportunity and fostering good relations in our everyday practice
* Ensuring that all our services and all staff understand and support our commitment
* We believe that people who use our services, their carers and our staff, should be treated with compassion, respect and dignity
Please note:
* That all applications for this post will need to be made online
* That you read and understand the Job Description and Person Specification attached to the role. Your Statement in Support should reflect the requirements specified as your application will be judged against these criteria
* That the closing date listed is a guide only and that the vacancy may close earlier should sufficient number of applicants have been received. We advise that you submit your application as early as possible
* That once you have submitted your application you agree to your application being transferred to a 3rd party e-recruitment system. All subsequent information regarding your application will be generated from apps.trac.jobs
* That should you not have heard from us within three weeks from the closing date your application has not been successful
* That priority consideration for applications may be given to at-risk NHS employees
* That should you be successful and appointed, you authorise South London and Maudsley NHS Foundation Trust to confirm your previous NHS service via an Inter Authority Transfer (IAT) process
* That we are a smoke-free Trust
SLaM is a Stonewall Diversity Champion, Stonewall is the largest Lesbian, Gay, Bi and Trans (LGBT) rights charity in Europe’
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Employer certification / accreditation badges
This post will require a submission for Disclosure to be made to check for any unspent criminal convictions.
Name Sandra Nuttall Job title PA to the Service Director / DLT members Email address sandra.nuttall@slam.nhs.uk
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