Job Description
:Spin Master is a leading global children's entertainment company, creating exceptional play experiences through it’s three creative centres: Toys, Entertainment and Digital Games. With distribution in over 100 countries, Spin Master is best known for award-winning brands PAW Patrol®, Bakugan®, Kinetic Sand®, Air Hogs®, Hatchimals®, Rubik’s Cube® and GUND®, and is the global toy licensee for other popular properties.What will you work on?
The Office Facilities Coordinator ensures the office runs smoothly, manages daily activities and is the first point of contact for all visitors. They are, above all, an organised and competent professional with great organisational and communication skills, comfortable dealing with people and able to carry out administrative duties with accuracy and speed. The goal is to ensure that office operations are efficient and add maximum value to the organisation.
How will you create impact?
1. Ensure the smooth, safe, and efficient running of the office, maintaining a clean, organized, and welcoming environment for staff and visitors
2. Act as the first point of contact for guests and coordinate meeting room bookings, setups, and hospitality for internal and external meetings or executive visits
3. In collaboration with the Regional Facilities Manager, Europe, oversee compliance with Health Safety, Fire, and First Aid requirements, including inductions, risk assessments, safety checks, and record keeping
4. Liaise with the landlords and other external providers with regards to contractors, cleaning, maintenance, security, plant, and waste services to resolve any property management issues
5. Monitor and manage office supplies, mail handling, and subscriptions (e.g., licenses and permits)
6. Manage access control systems, staff security passes, and car park registrations
7. Support organization of office and corporate events, ensuring spaces and common areas remain clean, orderly, and compliant with safety standards
8. Raise purchase orders and process office-related payments as required
9. Perform regular inspections of office facilities, promptly addressing issues and maintaining an efficient, positive workplace environment
10. Undertake other administrative or facilities duties as directed by management
How will you fit into the team?
This position directly reports to the Regional Facilities Manager, Europe.
What are your skills and experience?
11. High school diploma or higher education
12. Proven experience in an administrative role or similar position is preferred
13. Good knowledge of MS Office
14. Excellent communication and interpersonal skills
15. Organised with the ability to prioritise and multi-task
16. Reliable, with patience and professional attitude
17. Pro-active with ability to work well without supervision
18. Attention to detail
19. Ability to work under pressure
20. Working knowledge of office equipment
21. Highly motivated; Excellent time management skills; Fast learner; Problem-solver
22. Fluent in English written and spoken is a must