Application Deadline: 6 June 2025
Department: CorporateEvent Delivery
Location: Silverstone
Description
To ensure the effective and efficient management of all on-site large-scale MICE and Track events in accordance with the client’s brief, company policies and procedures, and within agreed budget and profit margins. Assist the Corporate Duty Events Managers with small – medium events and the Corporate Operations Manager in procedures and site wide policies ensuring they are kept up to date with current practice and standards.
To help ensure that at all times the job holder has full awareness of the company’s customer care goals and they use their best endeavours to ensure they are implemented through their own actions and attitude by, for example entering into the team spirit, having a polite manner and anticipating visitor requirements.
This role demands a full-time onsite presence to ensure seamless collaboration and effective execution within our operational teams.
You will help grow the events through introducing new ideas and concepts and ensuring that they are represented at the right events with the right target audience.
Key Relationships
* Sales team
* Track team
* Drive and Ride Manager
* Estate & Facilities Manager
* Finance team
* IT Department
* Venue team
* Marketing team
* External suppliers
Key Responsibilities
* Validate sales contracts received from other departments against set procedures.
* Acting as the central liaison point for the client on all large sized events of 500 plus, managing the customer accounts and ensuring that the customer and the company remain within the brief and on budget whilst continually developing relationships.
* Operational responsibility for organising and documenting correctly all aspects of specific large corporate event projects from initial handover, contract negotiation and agreement, budget management, site planning, security and stewarding, traffic management, Catering, entertainment and AV, cleaning, temporary facilities, emergency and contingency planning to post event evaluation and final account reconciliation.
* Responsible for the de rig of the event and ensure that the site and venue are returned back to the venue in the same state it was handed over and complies with company standards.
* To support and mentor Corporate Duty Event Managers and Corporate Event Administrators in the planning and delivery of small and medium scale.
* To liaise and assist with internal and external suppliers depending on event and client’s requirements and be the main point of contact, controlling budget spent with suppliers and ensuring the correct documentation is filed and signed off.
* To assist in identifying and creating new commercial opportunities to broaden and build the business and maximise opportunities. Creatively look at ways of enhancing the events from both the customers and business perspective to improve revenues, customer experiences and reduce costs.
* To assist the Corporate Event Operations Manager and wider senior management team in new company projects.
* To develop and progress relationships and interaction with all internal departments ensuring events are planned in line with other activities taking place onsite
* Accurately recording and communicating event information to all stakeholders internally and externally.
* Liaise and negotiate with suppliers/contractors, to ensure products and services are delivered on budget and to the best possible service standard safely.
* Reporting of all event financials to the corporate events team leader monthly. Conduct post event reconciliation, review and all feedback is acted upon to affect positive change with agreed action plans
* Responsible for collating relevant Health and Safety information (Risk Assessments, Method statements etc.) where appropriate.
* To continuously challenge processes and procedures to ensure the department is running as efficiently and as streamlined as possible.
* To support in the long-term strategy planning for the department.
* Responsible for enhancing and developing in-house systems and processes
* Responsible for ensuring all event set ups are completed to company standards in readiness for the event dates.
* Give operational direction to the staff working in the catering areas, ensuring that there is sufficient staff cover at all the times
* To ensure that relevant Food Hygiene, Food Allergen and Safety Regulations and Licensing laws are adhered to at all times
* Attend weekly planning meetings and event briefings as required
* To assist the corporate events team leader in training new team members and conducting training programmes with current team.
* Compile staffing rotas where required for the wider team.
* To support in championing areas of the department where required
Team Responsibilities
* To work as part of the team to develop and mentor others and to support workloads to ensure the commercial and operational success of the events.
* Create a positive, proactive culture and environment within the department.
* Promote at all times the professional image of the company by ensuring high standards of both professionalism and personal presentation.
Performance Responsibilities
Performance will be monitored against the following:
* Objectives set through the Personal Development Review (PDR) process
Skills, Knowledge and Expertise
* Minimum of 5 years’ experience working within a Conference and Banqueting, Hospitality or Event environment
* Experience within a medium to large scale corporate and/or venue environment
* IOSH Managing Safety Qualification (preferable)
* Track and Manufacturer experience (desirable)
* Knowledge of CRM systems such as Delphi (desirable)
* Commercially and operationally minded with a hands-on approach.
* Ability to take ownership and problem solve, is proactive and self-motivated
* Works well as a team player and uses own initiative.
* Personal licence Holder (desirable)
* Level 2 Food Safety qualified (desirable)
* Passionate about customer care
* First class ‘host’ skills and passionate about customer service
* Proven leadership ability in managing and developing teams
* Excellent eye for detail, with strong organisational, time management & interpersonal skills
* Flexible approach in working hours – including weekends.
* Advanced computer literacy in Microsoft products
* Full clean UK driving licence
* Willing to go the extra mile to delight the customer
* Motivates and empowers others to reach business goals
* Is clear and articulate in oral and written communication
* Recognises and rewards contribution of others
* Demonstrates conviction in finding innovative approaches to solutions
* Accepts and meets stretching targets
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