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Learning Disability Team Senior Administrator
NHS AfC: Band 4
Main area Learning Disability Team Secretary Grade NHS AfC: Band 4 Contract Fixed term: 18 months (From start date) Hours Full time - 37.5 hours per week (9am - 5pm) Job ref 311-F868-25-A
Site Community Learning Disability Team Town Bury Salary £27,485 - £30,162 per annum Salary period Yearly Closing 03/03/2026 23:59
If you are Kind, Fair, Ingenious and Determined then we want you to come and join our #PennineCarePeople
An exciting opportunity has arisen within Bury Adults and Children's Community Learning Disability team as a senior administrator.
The Senior Administrator plays a key role in ensuring the smooth, efficient, and professional operation of the Community Learning Disability Team. This role provides high-level administrative, organisational, and coordination support to clinical and managerial staff, helping the team deliver safe, person-centred care to adults and children with learning disabilities, including their carers and families.
Working as the central point of contact for internal and external enquiries, the Senior Administrator manages complex administrative processes, oversees day‑to‑day office functions, and ensures accurate and timely information flow across the service. The post-holder supports the operational manager with monitoring performance targets, maintaining confidential records, coordinating safeguarding and multi‑disciplinary team documentation, ensuring compliance within organisational policies and procedures.
The role also includes supervising and supporting junior administrative staff, promoting a positive and inclusive working culture, and identifying opportunities to improve administrative systems. The Senior Administrator is expected to work proactively, use initiative, handle sensitive and highly confidential information.
Main duties of the job
Main duties and responsibilities:
* To ensure a comprehensive, effective clerical service is provided and implementation of admin systems, procedures and policies are adhered to.
* To support the Manager to ensure that Key Performance Indicators are effectively monitored.
Please see job description for further information.
Working for our organisation
We are proud to provide high quality mental health and learning disability services, both inpatient and in the community across five boroughs of Greater Manchester - Bury, Oldham, Rochdale, Stockport and Tameside and Glossop.
Our vision is for a happier and more hopeful life for everyone in our communities and our staff work hard to deliver the very best care for the people who use our services. We’re really proud of #PennineCarePeople and do everything we can to make sure we’re a great place to work.
All individuals regardless of race, age, disability, ethnicity, nationality, gender, gender reassignment, sexual orientation, religion or belief, marriage and civil partnership are encouraged to apply for this post. We would also encourage applications from individuals with a lived experience of mental illness, either individually or as a carer.
If you come and work for us we will offer a range of benefits and opportunities, including:
* Generous annual leave entitlement for Agenda for Change and Medical and Dental staff.
* Flexible working opportunities to support your work/life balance.
* Access to Continued Professional Development.
* Involvement in improvement and research activities.
* Health and Wellbeing activities and access to an excellent staff wellbeing service.
* Access to staff discounts across retail, leisure and travel.
Detailed job description and main responsibilities
Please read Job Description and Person Spec for full details. If you have any questions please do not hesitate to contact me.
Person specification
Education / Qualifications
* NVQ 4 or equivalent qualifications or experience and knowledge of administrative procedures and how to deal with nonroutine queries GCSE standard education or equivalent.
Experience
* Experience of working within an office environment. Experience of clerical / administrative work. Experience of providing administrative support to multiple projects.
Knowledge
* A demonstrable working knowledge of Microsoft packages: Word, Excel, Access, MS Teams, Powerpoint and hands on ICT experience of database packages including electronic filing systems.
* A working knowledge of GDPR and information governance processes.
Skills and Abilities
* Good organisational skills with the ability to effectively organise and prioritise own workload, with some supervision. Excellent communication skills with the ability to liaise with a range of people at all levels (both internally and externally, using empathy and diplomacy). Confident whilst using the telephone. Ability to work under pressure and deal with conflicting demands whilst achieving tight deadlines. Ability to work effectively using a degree of initiative. Thorough attention to detail and high standards of accuracy. Analytical skills to highlight issues and areas of concern and elevate to Clinical Team Manager.
Work Related Circumstances
* Use of a car or access to a means of mobility to travel across the Trust footprint in line with service needs. Willing to carry out all duties and responsibilities of the post in accordance with the Trust’s Equal Opportunities and Equality and Diversity policies. Appointments to regulated and controlled activities require an enhanced DBS disclosure.
🌍 Sponsorship Information - We are an approved sponsoring organisation. Applications will be considered from applicants requiring sponsorship alongside all other applications. Please be aware, not all roles are eligible for sponsorship. You can review the list of eligible role and requirements on the government website.
📬 After You Apply - Once your application is submitted, you’ll receive updates via email. Shortlisting is based on how well you meet the criteria outlined in the person specification. Only shortlisted candidates will be invited to interview, and invitations will be sent by email.
✅ If You're Offered the Role - If successful, the hiring manager will contact you directly with a verbal offer. They will then notify the Recruitment Team and submit the necessary paperwork. You’ll receive a formal conditional offer via email.
🔍 Pre-Employment Checks - To confirm your suitability for the role, we will carry out pre-employment checks in line with NHS Employment Check Standards. These include:
* Identity verification
* Right to work check
* Disclosure and barring service (DBS)/Criminal record check (dependent on role)
* Professional registration and/or qualification check
* Occupational health assessment
* Employment history and reference validation
All applicants external to Pennine Care NHS Foundation Trust will be required to provide their HMRC employment history to cover the most recent three years employment. This information will be used to validate employment history and references.
If you require sponsorship, we will assess your eligibility based on current government guidance. If the role is not eligible and you cannot demonstrate your right to work, your conditional offer may be withdrawn.
🚀 Once Checks Are Complete - The Recruitment Team will coordinate with you and the hiring manager to confirm a start date. You’ll be booked onto a Trust Welcome Session and receive your Pennine Care NHS Terms and Conditions.
We are committed to equality, diversity, and inclusion (EDI), and we strive to ensure our workforce reflects the communities we serve. We actively encourage applications from individuals of diverse backgrounds to help us grow, innovate, and improve.
If you wish to be considered under the Disability Confident Scheme, you will be guaranteed an interview if you meet the essential criteria for the role.
If you need reasonable adjustments during the recruitment process, please contact us on 0161 716 3181 as early as possible so we can support you.
Please note:
* We do not accept unsolicited contact from recruitment agencies. Hiring managers should not be contacted directly.
We may close this vacancy early if we receive a high volume of applications. If you have a disability or long‑term health condition and need extra time or adjustments to complete your application, please contact us as soon as possible. We will ensure you are not disadvantaged where a reasonable adjustment is appropriate.
Employer certification / accreditation badges
The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.
If you have problems applying, contact
Address Pennine Care NHS Foundation Trust
225 Old Street
OL6 7SR
Telephone 0161 716 3181
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