Clerical Officer, Health Records
Join to apply for the Clerical Officer, Health Records role at NHS Ayrshire & Arran. An exciting opportunity has arisen for an enthusiastic, highly motivated, and hard‑working individual to undertake the role of Clerical Officer within Health Record Services. Dealing with Anaesthetics and Theatres is a rare and exciting opportunity with scope for learning new administration skills.
It is essential that you can work as part of a large team, but also use your own initiative on several daily tasks. You must be an excellent communicator with good interpersonal skills. You will manage your workload efficiently and be able to work under pressure but still complete your workload to a high standard.
You must have previous clerical experience, knowledge of office procedures and a working knowledge of IT applications, databases, spreadsheets, updating rotas. Maintaining accurate filing systems for the department, photocopying, dealing with emails, telephone calls from patients and other ad hoc duties.
Good organisational skills are vital for this role, especially when working to meet the demands of the Anaesthetic & Theatres Department as well as strict timescales. It is essential that the post holder exercises initiative relative with the role and vitally that confidentiality be always maintained when dealing with patient/staff information. Flexibility is essential in your approach to work.
Informal enquiries should be sent to: Linda Gillespie, Administration Manager, 01324 566857.
The duties of this post require the successful candidate to complete a Level 2 Disclosure Scotland check.
Certificate of Sponsorship
Applicants who require sponsorship to work in the UK are advised to carefully review the eligibility criteria for the Skilled Worker or Health and Care Worker visa routes. NHS Forth Valley may be able to offer sponsorship for certain roles, provided the post meets the minimum salary threshold and any other required criteria. If you are currently working in the UK on a Skilled Worker visa, transitional arrangements may apply. Please note that sponsorship is not guaranteed and is assessed on a case‑by‑case basis following interview and at the commencement of pre‑employment checks. For further information on visa requirements and sponsorship eligibility, please refer to the UK Government guidance.
It is also recommended that anyone applying for health and social care jobs in the UK from abroad read the following guidance: Applying for health and social care jobs in the UK from abroad - GOV.UK (www.gov.uk).
Candidates should provide original and authentic responses to all questions within the application form. The use of artificial intelligence (AI), automated tools, or other third‑party assistance to generate, draft, or significantly modify responses is strongly discouraged. By submitting your application, you confirm that all answers are your own work, reflect your personal knowledge, skills and experience, and have not been solely produced or altered by AI or similar technologies. Failure to comply with this requirement may result in your application being withdrawn from the application process.
Please note that the majority of correspondence is sent by e‑mail, therefore please check your e‑mail regularly (including junk folders) and your Jobtrain account for updates.
NHS Forth Valley is positive about disabled people and is committed to offering an interview to disabled people who meet the minimum criteria for the job. Please contact the Recruitment Office on 0330 041 4694 if there are any reasonable adjustments we can make to assist you with your application and/or interview.
NHS Scotland is committed to encouraging equality and diversity among our workforce and eliminating unlawful discrimination. The aim is for our workforce to be truly representative and for each employee to feel respected and able to give their best. To this end, NHS Scotland welcomes applications from all sections of society.
Seniority level
* Entry level
Employment type
* Full‑time
Job function
* Administrative
Industries
* Hospitals and Health Care
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