Facilities Co-ordinator
Edinburgh City Centre | fully office-based role
Permanent role | Full Time hours
Salary up to £32,000 per annum + benefits (depending on experience)
Search Consultancy are delighted to be working exclusively with a leading Legal firm based in Edinburgh City Centre to recruit this key role for their business on a permanent basis.
The successful candidate will be responsible for the organisation and co-ordination of Facilities for the office as well as providing co-ordination support across a number of other areas.
This role will be varied in terms of the tasks carried out & will be very busy at times - as well as being very rewarding! This is very much a "key hire" for the business and would ideally suit an experienced Facilities professional looking to make a role their own.
Duties involved in this role will include:
Acting as main point of referral for the Administration functions of the business including reception, facilities, meeting room management, correspondence, filing, archiving, and ad hoc administration
Taking the lead on office-wide Health & Safety and Fire Safety work including carrying out checks, reporting and risk assessments
Scheduling of meetings, bookings & appointment where required - ensuring that office staff complete the organisation & setup
Overall responsibility for IT equipment maintenance and supplies ordering as & when it's required
Management of relationship with suppliers, vendors, & landlord, negotiating where required and ensuring all runs smoothly
Creating PowerPoint presentations where required
Assisting with the management of executives schedules, calendars & appointments
Taking the lead on the recruitment of new staff within the office, as well as providing new-start orientation for new starts
Working with finance to ensure the office budgets & financial objectives are met
Assisting with the planning, organisation and execution of company events
Various other Office Management & Administration duties as required
In order to be considered for this role your skills and experience should include:
Previous experience within a similar Facilities ole - carrying out duties in line with the above - this experience is ESSENTIAL and candidates with supervisory experience would be at an advantage
A solid working knowledge of Health & Safety and Fire Safety regulations - this experience is also ESSENTIAL
Excellent communication skills, both written & verbal
Solid organisational & time management skills, with the ability to prioritise a sometimes very busy workload effectively
If this is the role for you, apply now!
Please note that only applicants who have the required skills and experience detailed above will be considered for this role.
Search is an equal opportunities recruiter and we welcome applications from all suitably skilled or qualified applicants, regardless of their race, sex, disability, religion/beliefs, sexual orientation or age