* Ensure all department administrative duties are carried out in an accurate and timely manner.
* Ensure equipment dispatch and documents are prepared/collated in accordance with company procedures and client requirements.
* Update and maintain electronic and hard copy filing systems for all live jobs.
* Prepare and log completed job files for archive.
* Ensure each step of the connector/coupling projects are actioned in a timely manner to ensure projects remain on track for delivery dates.
Directly Reports To
* Operations Support Supervisor
Internal relationships
* Applications Engineers, Manufacturing, Procurement, Stores, Workshop
external relationships
Along With
* PPS Operations Supervisor
Main Responsibilities
* Arrange mobilisation of PPS Jobs and any associated paperwork for the client document pack, ensuring any additional client requirements are met.
* Ensure PPS mob board is current and up to date.
* Arrange sub hire equipment for rental orders in a timely manner ensuring database is accurate to allow invoicing.
* Assemble / Disassemble / Build tools and ancillary equipment in ERP system.
* Arrange delivery notes in accordance with company procedures ensuring client requirements are considered.
* Liaise with Logistics to arrange couriers to meet clients required delivery deadline.
* Assist with raising Purchase Requisitions/Purchase orders/Manufacturing requests as required.
* Coordination of key tasks to be completed for Connector/ Coupling orders to meet client deadlines, ensuring any issues are highlighted to the Applications Engineers in a timely manner
* Approve monthly sub-hire invoices as required.
* Maintain electronic and hard copy filing.
* Prepare and log completed job files for archive.
* Issuing customer reports to clients.
* Compile manufacturing record books for all sale equipment for issue to client.
* Document control as and when required.
* Assist with invoicing, ensuring backup documentation is available within job files.
* Assist PPS staff & other Operations Support team with administrative tasks as required.
* Assist with organising equipment inspection and inspection paperwork.
* Calculate PPS personnel electronic timesheets, approve monthly overtime.
Individual Quality and Safety Responsibilities
* To comply with STATS and Client quality, safety and environmental management systems and procedures at all times.
* Ensure all accidents / incidents / near misses / hazards are immediately reported and relevant paper work is completed.
Internal Training Requirements
* Environmental Awareness
* STATS Internal Courses – Basic Level
Experience / Competence / Skills / Knowledge
* Excellent organisational skills.
* High level of accuracy in checking information.
* Knowledge of Microsoft AX system would be an advantage.
Qualifications
* Good standard of general education with minimum standard grade, or equivalent passes, in English and Maths.
Personal Qualities
* Ability to work as part of a team or as an individual.
* Ability to be flexible in working practices.
* Appreciation and understanding of environment and health and safety responsibilities.
Additional Note:
STATS is an equal opportunity employer, in which we are committed to creating an inclusive and diverse environment for all employees, in allowing us to deliver our company objectives together.
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