Assistant Office Manager
We are a local well established roofing company in Sutton, we are currently recruiting for an Assistant Office Manager.
Role Requirements
* Proven experience as an Office Manager or similar role preferably within the construction industry.
* Strong organizational and multitasking skills with the ability to prioritize tasks effectively. Excellent communication and interpersonal skills.
* Experience working within Microsoft Office Suite
* Ability to work independently with minimal supervision.
* Attention to detail and accuracy in all work tasks.
* Flexibility and adaptability to changing priorities and demands.
Knowledge of construction industry practices and terminology not a requirement but would be a plus.
Key Responsibilities:
* Answering a high-volume of incoming phone
* Create and schedule appointments for our surveyors to visit customers to tender for new works.
* Prepare and submit quotations.
* Prepare orders.
* Request quotations for raw materials from various supplier, negotiate costs, prepare purchase orders, and arrange delivery of materials to align with project deadlines.
* Manage works diary by liaising with clients to schedule all contracts works.
* Processing Engineers Timesheets
* Organisation and upkeep of filing systems
* Create risk assessments, method statements and COSHH sheets for projects.
* Prepare and submit all invoicing.
* Add customer and supplier invoices on accounts program (Sage) and reconcile accounts.
* Chase outstanding invoices
* Inputting of engineer’s time sheets ensuring correct T&Cs applied.
* Requests engineers/subcontractors for job updates on daily basis.
* Managing inbox.
* Liase with clients, engineers, contract managers and subcontractors via phone/email.
Benefits
We offer a competitive salary, If you are a motivated, organised and detail-oriented individual with a passion for the construction industry, we encourage you to apply for this exciting opportunity.
Immediate start available
Location: Sutton, SM3 9BJ London, United Kingdom
Job Type: Full-time