Facilities Coordinator
Location : Hartlebury
Department : Operations / Maintenance
Reports To : Maintenance Engineering Manager
Employment Type : Full-time
Position Overview:
Our Facilities Coordinator plays a key role in ensuring the smooth operation, safety, and efficiency of the organizations buildings and workspaces. This position is responsible for coordinating maintenance activities, managing service providers, and ensuring compliance with health, safety, and environmental standards.
Key Responsibilities:
Facilities Operations
Serve as the first point of contact for all facilities-related queries, maintenance requests, and building issues.
Coordinate day-to-day facilities operations, including cleaning, repairs, utilities, and building security.
Monitor and maintain office and building supplies, furniture, and equipment.
Maintenance and Supplier Management
Schedule and oversee preventative maintenance and inspections for building systems (HVAC, plumbing, electrical, etc.).
Liaise with the internal maintenance function, contractors and suppliers to ensure timely and quality service delivery.
Review and process purchase orders, invoices, and service agreements.
Health, Safety and Compliance
Support compliance with workplace safety regulations, fire safety procedures, and environmental standards.
Maintain accurate records of inspections, certifications, and safety documentation.
Assist in emergency response planning and coordination of safety drills.
Qualifications and skills:
Required
Proven experience in facilities coordination, building management, or a related field.
Strong organisational and problem-solving skills with attention to detail.
Excellent communication and interpersonal skills.
Ability to manage multiple tasks and priorities in a fast-paced environment.
Proficiency in Microsoft Office and facilities management software.
Preferred
Knowledge of health and safety regulations (e.g., IOSH, ISO standards).
Experience managing contractors and service level agreements.
Facilities Management certification.
Key Competencies:
Customer service orientation
Initiative and proactive approach
Time management
Team collaboration
Accountability and reliability
Benefits:
As part of the Forest Garden Group, you will benefit from a full induction and training programme. Competitive remuneration packages include a BHSF Health Cash Plan, online discounts and cashback in stores and other places nationwide, discounts on gym membership, and access to a 24/7 Employee Assistance Programme.
A full list includes
25 days holiday plus bank holidays
4% employer pension contributions
Life assurance/death in service benefit
Your 21st, 50thand 60thbirthday off (when falling on a workday)
Your own or childs graduation off (as above)
Online Training Courses to suite your role and business needs
Staff discounts
Employee Intranet and Wellbeing Hub
Access to our company benefits portal offering 24/7:
Free Telephone Counselling Support
Personal legal and financial information
Health advice for medical and wellbeing issues
Medical cash plan includes children under 18 years old
Mygym discounts
Cashback for major brands
Workplace Individual Savings Accounts (ISA)
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