What's involved with this role: Job Title: PA Support Admin Assistant Ref: Darlington 5274180 Pay rate: £13.05 per hour PAYE Role length: Anticipated 3 months Working Arrangement: 25 hours per week – days to be arranged with client The role: You will provide an efficient and comprehensive support for the PA Service carrying out word processing, data input, and general office tasks as well as managing a steady flow of requests from various departments. Key responsibilities: Undertake a range of PA support tasks such as managing emails, copying, scanning, archiving, post, answering the telephone and taking messages Responsible for inputting and updating records both manually and electronically on multiple systems, including extracting basic information within set parameters Carry out basic audit and quality control of data input Produce and/or format a variety of documents letters, reports and minutes, as required across the Authority, using audio and various word processing, spreadsheets and presentational software, undertaking with complete discretion and in confidence tasks as directed that may be of a sensitive and confidential nature Deal with enquiries by telephone and face to face and ensure that they are dealt with effectively and efficiently, e.g. answering routine queries, signposting and taking messages where appropriate. Provide telephone cover and assistance for teams as required Carry out routine basic invoicing, creating purchase orders, handling of petty cash and taking payments Input, complete and update both manual and electronic standard format data, checking the correct information is provided and chasing missing data Provide basic facilities management – setting up rooms for meetings ensuring the required equipment and resources are available and assisting attendees Perform diary management functions for Officers in the authority including arranging and re-arranging meetings, room booking and organising refreshments What the client is looking for: Working knowledge across a wide range of IT packages Strong proficiency in Microsoft Office applications and database management systems Excellent word processing skills Exceptional communication skills Experience handling confidential and sensitive information Previous clerical experience and knowledge of clerical systems and procedures Accurate literacy and numeracy skills Ability to receive, record and relay information/messages accurately Ability to follow the financial processes of the Council How to Apply: Quote the Job Title and Reference Number in your application. Submit your CV in Word format. Applications are reviewed on a rolling basis—early submission is recommended. We will also add your details to our mail out lists. Please note you may receive details of roles outside of your immediate vicinity, as many candidates are able to relocate temporarily for work. Please disregard any such emails that are not of interest and let us know if you would rather not receive such mailouts and/or if you wish us to delete your details and prefer to apply direct to our advertised roles. If you do not hear from us within three working days, unfortunately your application has not been shortlisted on this occasion. Thank you for your interest in working with us. Please quote the Job Title & Vacancy Reference No. in your application, or we will be unable to match your CV to the role being applied for. JE Please note that clients invariably ask us to strip out contact details from CVs before we submit them for consideration. This is always quicker and easier to do if you send your CV to us in Word format, rather than as a PDF please.