About The Company
OCS UK & Ireland is a leading facilities management company with 50,000+ colleagues and a turnover in excess of £2bn. We deliver innovative, award-winning services within facilities management, hard services, cleaning, security and catering. Our mission is to make people and places the best they can be for our colleagues, customers and the communities we serve. Our commitment to doing business the right way is rooted in our TRUE values - Trust, Respect, Unity, and Empowerment.
About The Role
WORKING DAYS - Monday to Friday 08:30 till 17:00
Key Responsibilities
* Coordinate the full lifecycle of reactive maintenance tasks and installations, including logging requests, assigning work to internal or external teams, monitoring progress, and ensuring timely completion.
* Prioritise maintenance activities based on urgency and operational impact, ensuring adherence to all service level agreements (SLAs).
* Maintain accurate and up‑to‑date records of task progress, outcomes, and resolutions within relevant systems.
* Manage and close planned preventative maintenance (PPM) tasks in accordance with scheduled maintenance plans.
* Liaise with service providers to confirm work completion, verify quality, and address any issues.
* Manage document control and maintenance databases to ensure information is accurate, compliant, and easily accessible.
* Use procurement systems to raise purchase orders, track approval workflows, and manage the end‑to‑end transaction process.
* Collaborate with finance teams to resolve invoice discrepancies and ensure timely processing of payments.
Requirements
* Strong organisational and time management skills
* Excellent communication and stakeholder engagement abilities
* Proficiency in Microsoft Excel and other data management tools
* Experience with procurement and financial systems (e.g., SAP, Coupa, or similar)
* Attention to detail and commitment to accuracy
* Ability to work independently and collaboratively in a fast-paced environment
How to Apply
If you are interested in joining a business that encourages professional development, career progression and the chance to work with inspirational people then please click apply and register your interest! You can also sign up to our job alerts when registering which will notify you when other suitable vacancies are available.
We are an equal opportunities employer and rely on a diverse workforce with a broad range of knowledge, skills, and backgrounds to deliver our goals. We offer an inclusive and welcoming environment and actively encourage applications from all individuals regardless of race, gender, nationality, religion, sexual orientation, disability, or age.
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