Warrington Job Summary As the IOPC Archive Lead, you will be welcomed into a dynamic and inclusive records management team leading the archiving strand of our Record Management processes. This role is suitable for experienced managers who specialise in the archiving stages of the data lifecycle. The role is suited to those with experience of delivering Public Records Act responsibilities and leading transfers to archiving repositories, including The National Archives. The role overseas the delivery of our busy and complex archiving functions; relating to the Hillsborough Stadium Disaster of 1989 and our wider IOPC information and data archiving requirements. You will be part of the Data and Information function within our DDaT services. You will lead the delivery of the IOPC archiving requirements supported by the Archivist team. You will lead all aspects of your team’s effectiveness through delivery planning and scheduling of work and undertaking quality assurance, as well overseeing cataloguing and sensitivity review work. You will lead on engagement with off site Archiving, including applications to Advisory Panels and agreeing transfer processes. As a Public Records Act Officer within the IOPC you can expect to work in a progressive and dynamic organisation with declared and strong core values. These values influence our plans, service delivery and engagement with complainants, the police and all our stakeholders. Role Description To work within IOPC Data and Information function to enable the effective data management for archiving of; IOPC investigations and materials in relation to our role overseeing the Police complaints process. Material relating to the Hillsborough Stadium Disaster of 1989 Role Description To lead the work within IOPC managing the archiving aspects of the data lifecycle. The post holder be the general manager of archive material, conducting and delegating the functions needed for the PRA requirements for our business including the Hillsborough legacy activity. Job Description To lead the Archiving team to all aspects of the archiving requirements of the data lifecycle. Including delivery of cataloguing, sensitivity review, redaction processes for physical and digital files, file preparation and transfer processes to meet the Public Records Act standards and IOPC delivery schedules To lead the archivist team including allocating and quality assuring their work to deliver and efficient and effective service. To deliver the IOPC requirements for preservation of digital and physical materials requirements within archiving including specialist advice on preservation and digitisation where appropriate To develop and deliver in training awareness for the IOPC teams in relevant processes related to the Public Records Act To ensure a wide range of stakeholders can easily navigate the IOPC generated archives by developing detailed indexes and descriptions against agreed naming conventions, with clear glossary and taxonomy. Lead in the development of policies relating to the archiving management of records in addition to internal policies such as Salvage Recovery Plans and Business Continuity plans. To ensure at all times that information contained within the collection is managed lawfully under the terms of the Data Protection 2018 and Freedom of Information Acts. To work cooperatively, communicate and consult with appropriate colleagues within the IOPC investigations directorate and build effective working relationships. Any other relevant duties appropriate to the grade as may be required. All duties and responsibilities should be carried out in accordance with agreed IOPC policies and procedures. To lead the Archiving team to all aspects of the archiving requirements of the data lifecycle. Including delivery of cataloguing, sensitivity review, redaction processes for physical and digital files, file preparation and transfer processes to meet the Public Records Act standards and IOPC delivery schedules To lead the archivist team including allocating and quality assuring their work to deliver and efficient and effective service. To deliver the IOPC requirements for preservation of digital and physical materials requirements within archiving including specialist advice on preservation and digitisation where appropriate To develop and deliver in training awareness for the IOPC teams in relevant processes related to the Public Records Act To ensure a wide range of stakeholders can easily navigate the IOPC generated archives by developing detailed indexes and descriptions against agreed naming conventions, with clear glossary and taxonomy. Lead in the development of policies relating to the archiving management of records in addition to internal policies such as Salvage Recovery Plans and Business Continuity plans. To ensure at all times that information contained within the collection is managed lawfully under the terms of the Data Protection 2018 and Freedom of Information Acts. To work cooperatively, communicate and consult with appropriate colleagues within the IOPC investigations directorate and build effective working relationships. Any other relevant duties appropriate to the grade as may be required. All duties and responsibilities should be carried out in accordance with agreed IOPC policies and procedures. Person specification Essential Extensive Experience of leading Organisational compliance with the Public Records Act, including cataloguing standards, developing or leading sensitivity reviews, redaction, file preparation and preservation. A minimum of 1 year archiving management level employment, post graduate experience or equivalent. Supervisory experience of leading team delivery of the development and embedding of archiving requirements of data lifecycle management including transfer processes to TNA or similar. Knowledge of relevant legislation, standards and procedures in relation to collections management, including the Public Records Act, and Copyright Act Experience of managing archival collections to recognised environmental standards and managing and performing tasks to ensure the preservation of collections Experience of project management including archive digitisation projects. Experience of working to tight deadlines and adjusting working practices accordingly. Experience of driving compliance of Data Protection and Freedom of Information requirements. Experience of working with discretion, confidentiality and sensitivity Postgraduate degree level, in Archive and Records Management or equivalent experience. Desirable Experience of working in an investigation and inquiry archiving environment Experience of working in a public sector archiving environment Experience of working directly with The National Archives Experience of use of HOLMES Alongside your salary of £41,878, Independent Office for Police Conduct contributes £12,132 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides. 27.5 days paid annual leave (increasing with service to 32.5 days) Options to carry over, buy or sell annual leave Civil Service pension Civil Service maternity leave package PAM employee assistance programme Access to Civil Service Sports Council (CSSC) membership Cycle to work scheme Opportunity to enjoy the latest home and electronics in a more affordable way provided by Vivup Car Leasing Scheme Staff networks focused on each of the protected characteristics – run for staff, by staff: Enable Network, Welsh Network, Pride and LGBTQI Network, Sex and Family Network, Race, Religion and Belief Network, Age Network Learning and development tailored to your role An environment with flexible working options A culture encouraging inclusion and diversity Selection process details As part of the application process, you will be asked to complete a statement of suitability based on the essential criteria. Feedback will only be provided if you attend an interview or assessment. Security Successful candidates must undergo a criminal record check. People working with government assets must complete baseline personnel security standard (opens in new window) checks. Successful candidates must undergo a criminal record check. People working with government assets must complete baseline personnel security standard (opens in new window) checks. Medical Successful candidates will be expected to have a medical. Nationality requirements This Job Is Broadly Open To The Following Groups: UK nationals nationals of the Republic of Ireland nationals of Commonwealth countries who have the right to work in the UK nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window) nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS) individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020 Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service Further information on nationality requirements (opens in a new window) Working for the Civil Service Please note this Post is NOT regulated by the Civil Service Commission. The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria. Please note this Post is NOT regulated by the Civil Service Commission. The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria. Diversity and Inclusion The Civil Service is committed to attract, retain and invest in talent wherever it is found. To learn more please see the Civil Service People Plan (opens in a new window) and the Civil Service Diversity and Inclusion Strategy (opens in a new window). The Civil Service welcomes applications from people who have recently left prison or have an unspent conviction. Read more about prison leaver recruitment (opens in new window). Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records. Contact point for applicants Job Contact : Name : Recruitment@policeconduct.gov.uk Email : Recruitment@policeconduct.gov.uk Recruitment team Email : Recruitment@policeconduct.gov.uk