A fantastic opportunity to provide administrative support to our Security and Health and Safety (SHE) teams.
As a Business Support Officer (BSO) you will provide administrative and operational support to the Security/SHE team as detailed below.
Responsibilities
* Will be based in Stevenage office, with flexibility to travel to other sites occasionally.
* Provide pro‑active, accurate and comprehensive administrative support to our VP Group Security / Head of UK Security and their first reports including their teams and the UK SHE Manager.
* Assist new starters within the Security team.
* Support shared email generic inboxes.
* Provide gifts & hospitality support (utilisation of the tool).
* Support donations & sponsorship.
* Invoicing and PO support, managing this process and processing requisitions, keeping trackers up to date.
* Comms & engagement activities (WeLink communities, Intranet updates, communications flow down).
* Maintain a high level of stakeholder engagement, coordinating and building relationships within Security/SHE and across the business.
* Proactively maintain attention to detail.
* Create and maintain MS Excel spreadsheets, PowerPoint presentations and MS Word documents accurately.
* Provide administrative support and facilitate external visits and events.
* Demonstrate strong communication skills.
* Maintain a professional demeanour in all situations, withhold confidential information and exhibit high levels of integrity.
* Approach duties with flexibility, initiative and enthusiasm and operate as an integral part of the team.
* Exhibit a high level of accountability, integrity, resilience and the ability to work within a team.
* Extensive complex diary management.
* Extensive complex travel arrangements, both international and domestic.
* Process complex expenses.
* Organise complex meetings, events, workshops and training days, participating when required and taking and managing actions.
* Proficient in utilising MS Office applications and MBDA tools and systems.
* Participate in UK Support Function initiatives and personal development initiatives.
* Handle varied and ad‑hoc tasks as required.
Qualifications
* Experience in a similar Business / Admin Support role; managing complex diaries, organising meetings, events, travel arrangements and expenses.
* High level of resilience, communication, organisational skills and attention to detail.
* Forward thinking, with a focus on improving efficiencies in working practices and processes.
* Ability to prioritise, be adaptable, multi‑task and manage own workload effectively.
* Enthusiastic team player.
* Willingness to learn and extend the role beyond the job description.
* Desire to develop to become the knowledge point of contact within the team.
Benefits
* Company bonus: up to £2,500 (based on company performance).
* Pension: maximum total employer and employee contribution of up to 14%.
* Paid overtime opportunity.
* Flexi Leave: up to 15 additional days.
* Enhanced parental leave: up to 26 weeks for maternity, adoption and shared parental leave (enhancements available for paternity, neonatal, fertility).
* Site amenities: subsidised meals, free car parking.
* Healthcare Cash Plan: cash back on everyday healthcare expenses such as optical, dental, health and wellbeing.
Salary: Circa £28,000, depending on experience, plus bonus and benefits.
Security Clearance: British Citizen restrictions may apply. Successful candidates will need to undergo HMG Basic Personnel Security Standard checks (BPSS).
Dynamic (hybrid) working: a blended remote and office schedule, 2‑3 days a week onsite with a flexible approach.
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