Job Description
Job Title: Project Co-Ordinator
Department: Fleet Management - Reports To: Global Fleet Manager
Brief Description of Role
Assist with day-to-day accounts functions including updating the system, checking shipping line schedules & booking vessels with required documentation.
Key Activities & Responsibilities (Level Basic / Intermediate / Advanced)
Key Activity 1 – Health & Safety
approx. 5% time
Responsible for one’s own, co-workers and stakeholders’ health and safety.
Key Activity 2 – System updating/checking & invoicing.
approx. 50% time
Support Global repositioning & European Fleet managers in updating repo plans in the system. Learn to eventually support with the checking for vessel spaces, deep sea bookings & documentation.
Build relationships with hauliers to get haulage rates etc. Also processing Third party tank invoicing / storages & recharges and short-term rental invoices.
Key Activity 3 – Running reports & reporting.
approx. 45% time
Checking quarterly rate changes with procurement and keeping ‘Repo sheets’ up to date with correct costings.
Go to procurement when new lanes/rates are required, follow up until they are in the system and add to reports when required.
Running further reports such as ‘lost tank report’ etc will be required and must be known for holiday cover.
Selection Criteria
Qualifications, Skills, and Knowledge E/D*
Competent in the use of I.T. system, outlook, excel etc. E
Good geographical knowledge. D
Experience
Previous roles in transport planning, cost management or within logistics industry. D
Competencies
An ability to work well under pressure. D
Communicate with various departments to achieve common goals. D
Consistently accurate and a keen eye for detail. E
Personal Attributes & other requirements
Calm under pressure. D
Excellent team player demonstrating loyalty and commitment to the organisation and team members. E
A strong willingness to learn and progress a career in logistics. E
*Essential/Desirable
Other Information:
Budgetary Responsibilities
None, although gaining an understanding of budgetary constraints is important.
KPIs
* Provide accurate and timely information
* Maintaining good relationships with contacts internally and externally
* Proactive communication of issues
* Organisational Relationships within the job
External Stakeholders/key clients/suppliers
Hauliers, Depots, Shipping lines.
Job Types: Full-time, Permanent
Salary: £18,000.00-£27,000.00 per year
Benefits:
* Company pension
* Free parking
* On-site parking
Schedule:
* Monday to Friday
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