Sunny Up is a Contemporary outdoor Fashion company specialising in brand development, marketing and distribution. We work closely with a unique mix of Brands like StanRay and Manastash since 2015. The Company have been primarily operating in UK, European and US market and is further expanding its geographical presence in other countries. We are looking for a proactive Accounts Assistant to support the Finance and Accounts functions of the Company in Watford, UK. We provide a progressive and entrepreneurial environment to grow within the role.
We are part of the PDS Group - a global platform providing integrated solutions to retailers across the world, with a focus on entrepreneurial spirit and sustainability. We are enabling the fashion industry around the world by catering to the fast-evolving tastes and preferences of consumers having GMV of $2B, along with a values system based on people first and customer centricity.
Job Title: Accounts Assistant
Reports to: Senior Finance Manager & dotted reporting to CFO and Stakeholders
Works in conjunction with: Finance Manager, CFO and various other Senior Executives, including back-office team of the organisation.
Main purpose of the Job: The Accounts Assistant will play a key role in managing the end-to-end sales invoicing and accounts receivable process. This includes ensuring accurate and timely booking of sales, raising and issuing invoices, following up with customers on payments, and managing regulatory reporting across multiple geographies. The role also supports the wider Accounts team in monthly book-closing, audits, reporting, and ad-hoc information requests.
Key Responsibilities:
* Accurately book wholesale and online sales invoices, ensuring all sales are closed by working day 5 of each month. Ensure invoicing status aligns with stock dispatch records.
* Maintain accurate and up-to-date customer account details, including payment terms, credit limits, and credit hold status.
* Monitor accounts receivable (AR), ensuring accurate reflection of invoices, receipts, and agreed payment terms. Escalate overdue accounts and payment risks to management, insurers, and relevant stakeholders for decisive action.
* Process credit notes for returns, out-of-stock items, or other adjustments.
* Liaise with 3PL warehouse partners and maintain strong knowledge of PLM/Warehouse systems (e.g., Zedonk) and online platforms (Shopify, etc).
* Weekly reconciliation of Wallets (PayPal) and monitoring timely collections along with accounting of relevant charges to reflect correct outstanding.
* Collaborate with the E-commerce Manager to ensure accurate web sales reporting and B2B tax compliance.
* Prepare and timely submission of statutory reporting i.e. VAT and sales tax returns across UK, Europe and USA. Working closely with tax compliance partners (e.g., Avalara).
* Support the HSBC Invoice Finance facility with the timely submission of required documentation against factored invoices and monthly reconciliation.
* Provide data and support for internal risk management reviews and audit processes (monthly / quarterly / annual).
* Liaise with customers, sales agents, staff, and consultants via phone and email, providing clear and professional communication.
* Assist the Operations Manager and other stakeholders with reporting requirements and ad-hoc requests
* Work closely with the Business team for the orderbook pipeline and provide active advice on various commercial aspects.
* Inventory management
* Royalty and Sales Agency Commission Reporting.
Qualifications:
* Qualified / Part Qualified Accountant or similar educational background with demonstrable experience of managing similar roles and responsibilities.
Previous Experience and Knowledge:
* Preferred relevant experience of 5 – 6 years within the Branded & Retail / wholesale supply environment.
* Experience in accounting, banking and commercial aspects.
* Working closely with the Finance Manager, CFO and Business team
* Proactive approach with Good communication skills at all levels
* Excellent technical accounting ability
* Strong time management and the ability to multitask
* SAP and Xero accounting knowledge will be preferable.
Job Types: Full-time, Permanent
Pay: £40,000.00-£45,000.00 per year
Benefits:
* Additional leave
* Company events
* Company pension
* Employee discount
* Enhanced maternity leave
* Enhanced paternity leave
* Free parking
* Health & wellbeing programme
* On-site parking
* Private medical insurance
* Sick pay
Application question(s):
* Are you comfortable with working in the office 5 days a week?
Work authorisation:
* United Kingdom (required)
Work Location: In person