About The Post
Permanent, part time, 22.2 hours per week, (0.6 FTE, flexibility on how these hours are worked)
Band 3 - £28,778 to £32,080 per annum, pro rata
About The Post (continued)
We are seeking a highly motivated, proactive, and enthusiastic Professional Assistant (PA) to join our dynamic team across two of our Professional Services departments. This is an exciting opportunity to provide a comprehensive administration support service through managing diaries, organising meetings and events, and handling enquiries, all while ensuring smooth administrative operations.
About The Team
This fast-paced and varied role offers an exciting opportunity to provide high-level administrative support to the Pro Vice-Chancellor Careers, Commercial and Academic Partnerships and the Chief Financial Officer. The postholder will report directly to the Pro Vice Chancellor Careers, Commercial and Academic. You will be supporting a dynamic and collaborative group of senior leaders at the heart of our organisation.
Careers, Commercial and Academic Partnerships connects industry with academic expertise to help transform the local community through exchange, higher and degree apprenticeship and the provision of CPD and short courses. Finance and Planning is responsible for overseeing a wide range of finance, planning and procurement activities at the University of Suffolk. While their areas of focus differ, they share a commitment to excellence, forward-thinking leadership, and making a meaningful impact.
Your role will be essential in ensuring their time is used effectively, priorities are managed seamlessly, and operations run smoothly — helping to drive key outcomes across the organisation.
About You
You will have excellent organisational, communication, problem-solving and IT skills, as well as experience of diary management, organising events, clerking meetings (including the creation of agendas and collation and distribution of papers) and handling enquiries. We are looking for someone who is a self-starter, highly motivated and passionate about making a difference in Higher Education administration and enjoys the challenge of working in a fast-paced environment.
Benefits
* Generous annual leave entitlement of 25 days for Bands 1-4 and 30 days for Bands 5 and above, plus 8 bank holidays and any university closure days.
* Enjoy an extra day of paid leave on your birthday, subject to qualifying/service conditions.
* Flexible working, including family friendly policies.
* Competitive workplace pension scheme (USS) - with an employer contribution rate of 14.5%, tax relief on contributions and life cover.
* Staff discounts at a number of local amenities in Ipswich.
* Discounted membership at various Ipswich Fit sites: unlimited access to gyms, swimming lanes, fitness classes and discounted racket sports; plus discounted membership at Adastral Park Leisure and Sports.
* Access to a range of high-quality learning and development opportunities
* Discounted rates for staff approved to study a UoS undergraduate or postgraduate course, subject to a set of criteria and conditions.
* Cycle to Work scheme.
* Electric vehicle salary sacrifice.
* Employee Assistance Programme (EAP).
* Staff recognition annual awards.
Closing Date: Sunday 21 September 2025
Interview Date: Thursday 2 October 2025
For any enquires about the role, please contact: jobs@uos.ac.uk
Please see the Job Application Guidance to support your application.
Please be aware that this post is not eligible for visa sponsorship.
Please note:
We recommend that you apply as soon as possible, even if the closing date is in the future. Applications received may be reviewed before the closing date and should we receive a high number of applications for this post, or high-quality applications which demonstrate suitability, we reserve the right to close the vacancy early. We may hold interviews as and when applications are received, and we reserve the right to offer to a candidate prior to the closing date.
We are a values driven organisation, committed to ensuring we remain a beacon for aspiration and achievement, while providing a great environment to work and study. We are committed to promoting a diverse and inclusive community and we encourage applications from under-represented groups.
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