Anderson Knight are delighted to be recruiting for a Proposals and QA Co-ordinator for a contractor in the Glasgow area. This role is ideal for someone who is organised, detail-focused, and confident working with documents, deadlines, and multiple stakeholders.
About the job
A skilled Proposals and QA Co-ordinator to join the team in the civil engineering, resurfacing, and plant hire sector. This will involve writing compelling and high-quality bids and proposals for tenders while ensuring that all submissions meet company standards and regulatory requirements. You will also support quality management processes to ensure smooth and efficient project delivery.
Tasks:
* Write and prepare high-quality, tailored bid submissions in response to client requests, tenders, and proposals.
* Collaborate with project managers, engineers, and other stakeholders to gather necessary information for bid submissions.
* Develop clear, persuasive, and accurate content that highlights the company’s capabilities, experience, and strengths.
* Manage the entire bid process, including bid preparation, submission, and follow-up.
* Maintain and support the company's quality management system ensuring all quality-related processes and documentation are up to date.
* Assist in conducting internal audits and reviews to ensure adherence to industry standards, health and safety regulations, and company policies.
* Coordinate with various departments to ensure that quality assurance procedures are followed and records are maintained accurately.
* Monitor and track project performance to ensure compliance with contractual and quality standards.
* Support the team in identifying areas for quality improvements and assist with implementing changes.
* Assist in the preparation and submission of prequalification documents and other related administrative tasks.
* Prepare reports and presentations for internal and external stakeholders.
* Manage the filing, organisation, and archiving of bid documents and quality records.
The key requirements for this role would be:
* Proven experience in bid writing or proposal preparation, ideally within the construction, civil engineering, or plant hire industries.
* Strong understanding of the bid process, including creating winning tender submissions.
* Knowledge of quality management systems and relevant industry standards.
* Excellent written communication skills, with the ability to produce clear and persuasive documents.
* Strong organisational and time management skills, with the ability to manage multiple projects simultaneously.
* Ability to work well under pressure and meet tight deadlines.
* High attention to detail and accuracy.
* Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and bid management software.
* Familiarity with the construction industry’s quality and safety standards (e.g., ISO 9001) is preferred.
The ideal candidate:
* Experience in road surfacing construction, civil engineering, or plant hire.
* Familiarity with reviewing, completing, and submitting tenders.
* They will be motivated by the success of each tender.
* Be able to engage with local authorities or private sector clients to gather feedback, promote the business, and ensure future submissions are more competitive.
Benefits:
* Standard holiday entitlement is 28 days.
* Pension scheme includes standard employer contributions.
* Free on-site parking is available.
* Casual ‘dress-for-your-day’ dress code.
* Enjoy a family-business environment where you can have a voice, greater control, and autonomy in your role