Are you a reliable, organised and customer-focused Office Administrator / Reception Assistant to support the smooth running of a busy office environment?
This is a varied, hands-on role suited to someone who enjoys being the first point of contact, keeping things organised, and supporting a wider team with day-to-day operations.
The role is worked across five days per week (25 hours total), with additional attendance required at certain peak operational days, which may occasionally include evenings and weekends.
The Role
You'll play a key role in ensuring the office runs smoothly, professionally, and efficiently, including:
Acting as the main receptionist and first point of contact for visitors
Handling telephone enquiries and covering colleagues' phones when required
Managing incoming emails and routing enquiries appropriately
Preparing advanced information packs for operational days
Maintaining office presentation and stock levels (stationery, paper, supplies)
Ordering office consumables and managing supplier orders
Franking and preparing outgoing post
Receiving and distributing incoming post
Supporting event enquiries when required
Filing and general administration support
Supporting ad-hoc operational and office duties as needed No two days are the same, variety is guaranteed.
What We're Looking For
Previous experience in an office administration, reception, customer service or facilities support role
Confident in answering phones and dealing with a wide range of enquiries
Strong organisational skills and attention to detail
Comfortable juggling multiple tasks and prioritising workload
Friendly, professional manner with strong communication skills
Reliable and flexible, with the ability to support occasional evenings/weekends
Confident using basic IT systems (email, Word, Excel, office equipment)
Happy to be hands-on and muck in when needed What's On Offer
Part-time role: 25 hours per week across five days
Additional paid attendance during peak operational days (including some evenings/weekends)
Friendly, supportive working environment
Long-term stability within a well-established organisation
Varied role with plenty of responsibility and interaction Pivotal Recruit, a brand of Pivotal Partnerships Ltd, is acting as an Employment Agency when advertising this vacancy