Overview
We have three main hospitals providing acute services to around 330,000 local residents. The organisation also provides specialist tertiary care for cardiac and haematology services, delivers community health services to over 445,000 residents including those in North Lancashire and hosts the National Artificial Eye Service across England. Plus, we provide urgent and emergency care services to an estimated 18 million people who visit the seaside resort each year. We employ over 7000 people from 68 different countries.
We welcome and encourage application from anyone with protected characteristics, as well as supporting reservists and Veterans who are looking for a rewarding and challenging career within the NHS. Blackpool Teaching Hospitals encourages flexible working in all our roles to support staff in maintaining healthy home-life balance. Working patterns such as: part time working, self-rostering, compressed hours, annualised hours, term time, reverse term time and flexitime working can be explored.
An exiting opportunity has arisen for a Medical Secretary to join the Child Health & Development Directorate within the FICC division. We are looking to recruit to 1 WTE post at full time hours (37.5 hpw).
Responsibilities
* The post holder will be required to provide a comprehensive secretarial and administration service to consultants within the Families and Integrate Community Care Division.
* The role will involve acting as a Medical Secretary to the consultants; you will be accountable for the day-to-day management of your own and Consultants clinical and non-clinical workload, including diary management, dealing with telephone calls and enquiries, typing minutes of meetings and random quality checking of typist work.
* Other duties may include word processing, keyboard skills, audio-typing, use of G2 voice recognition system, data processing, information technology, communication and organisational skills. Holiday cover for other Personal Assistants will also be a requirement of the post.
* Process some reports and correspondence using the G2 voice recognition system and Nexus. Type occasional reports and other clinical / non-clinical correspondence from transcription/audio tape, using word processing packages. This would include multidisciplinary reports, developmental reports, referral letters, clinic letters etc.
* Compose, as required, urgent letters requiring tact, sympathy and understanding, on behalf of the Consultant or medical staff.
* Following authorisation by the clinician, ensure that clinic and discharge correspondence to GPs, other Consultants and other health colleagues are dispatched promptly and efficiently.
* Following authorisation by the clinician, ensure correspondence to patients is dispatched promptly and efficiently.
* Quality check random outgoing correspondence undertaken by typists, ensuring any instructions in the correspondence were carried out. These may include arranging outpatient clinic appointments, further investigations or other medical procedures. Dispatch the relevant investigation request/ referral forms to the appropriate departments once completed by the Consultant or a member of the medical staff.
Additional context
Blackpool Teaching Hospitals NHS Foundation Trust is ideally situated just a forty five minute drive from Manchester. The Trust provides services to the 440,000 residents of Blackpool, Fylde & Wyre and North Lancashire, as well as specialist tertiary care for Cardiac and Haematology patients. The Trust is situated on the west coast of Lancashire, with services covering the local authority areas of Blackpool, Fylde and Wyre. The Trust is part of the Lancashire and South Cumbria Integrated Care System (ICS) supporting a population of around 1.6 million people. Blackpool is a large coastal town with various attractions and transport links.
Regulatory and DBS information
If the role you have applied for requires a Disclosure and Barring Services (DBS) check we will administer this as part of your pre-employment checks. Please note, you will be required to repay the cost on appointment. This will be collected via a salary deduction. You can choose whether to pay this over 1-3 months from your salary or as a one-off payment on commencement in post. The level of check required depends on the role that you have been offered. Currently the charges are - Basic DBS check £25.50, Standard DBS check £25.50 and Enhanced DBS check £53.50. You are encouraged where possible, to register for the DBS update service. This is an annual registration fee of £16. By registering for the update service you will not have the additional cost of repeated disclosures. Should you withdraw your application, you may be required to reimburse the cost of the DBS check. DBS checks remain free of charge for volunteer positions. By submitting an application for this vacancy you are confirming your agreement to the above in the event you are successfully appointed. The DBS Code of Practice can be accessed here.
Application guidance
Please ensure that you read the Person Specification attached below as your application will be judged against this. Please note that every effort will be made to keep the vacancy live until published closing date, though there may be instances where such interest is generated, that for administrative reasons the post may close earlier. In line with national NHS guidelines this Trust operates a strict non-smoking policy. Members of staff are not permitted to smoke on Trust premises or grounds at any time nor take breaks during working hours for the purposes of smoking. The Trust does not offer interview expenses to shortlisted candidates unless indicated in the advert.
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