Operational Duties and Office Admin
* Answering phone calls and attend to walk‑in
* Managing general email, mailbox, registered mails, room booking and replenish forms
* Ensure cleanliness and tidiness of whole centre
* Ensure working conditions for equipment
* Stock Replenishment (stationaries, toiletries, pantry items, cleaning supplies, first aid box, toner etc)
* Meeting and event logistics preparation
* Onboarding and offboarding of staff
* Managing door access, CCTV and phone system
Training
* Updating, collating of forms and reports for Centre Head
Programmes
* Quotation and budget request for all programmes
Procurement (Office Purchases)
* Get quotation and put up for budget request
* Upon PR approval, to submit order
* Preparing and Comparing of Budget vs Actual expenses
Donation-in-Kind (DIK)
* Checking and recording of all donated items received on the receipt book and inventory management
* Submission to Accounts for checking and verification
Other Duties
* Any other duties as assigned by Management
* Assisting Secretariat for FS Heads meeting
* KST2 attendance for workshops
* FS Culture expenses
* Submission of monthly claims by Staff and LocumAdmin matters related to Locums
Qualifications
* Minimum Diploma Holder
* Proficient in MS Office
* Relevant experience in Office Admin
* Good in multi-tasking and documentation
* Able to handle confidential information with discretionTakes accountability and possess good mindset, attitude, and interpersonal skills
* Able to work independently and is also a team player
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