Purpose of the Role
Ensure the smooth and efficient functioning of the Associations for which the Society acts as Managing Agent. Working with Association Committees, Management Boards and other organisations to provide the best possible outcomes. The primary focus of this role is to provide effective administrative support. However, the team promote our values of Professional, Respectful, Open-minded, United and Dedicated, therefore it is essential to support the work of the Association's and Society's Charitable activities in spirit and, where necessary, hands-on.
What We Can Offer You
* 26 days holidays (plus Bank Holidays)
* 20% discount in our onsite award-winning Farm shop Fodder
* 50% discount at Harrogate Sports and Fitness centre
* Monthly perks and 2 x staff social events
* Pension 12% employer contribution
* Access to an Employee Assistance Programme and a GP helpline
* Subsidised private healthcare scheme
* Non-Contributory life assurance of 4x annual salary
* Complimentary Great Yorkshire Show tickets after qualifying period
* Free Parking
* Work life balance
* Time off during Christmas period
Responsibilities
* Perform general administrative duties on behalf of the Associations team.
* Serve as the main point of contact for members, including answering phone calls, emails, social media engagement and directing inquiries to the appropriate colleagues.
* Address member inquiries, concerns, and requests in a timely and professional manner.
* Foster positive relationships with members to enhance their overall experience.
* Maintain an accurate and up-to-date membership database.
* Ensure data integrity and confidentiality of member information.
* Prepare the agenda, papers and minutes of the Committee meetings.
* Chase company debtors.
* Assist Event Managers at company events, meetings, and conferences, including logistics, catering, and attendee coordination.
This role is office based at the beautiful Great Yorkshire Showground in Harrogate. In order to provide a comprehensive Reception service to our members, there is no capacity for regular hybrid working however the role may involve occasional nationwide travel to support our major events.
Experience & Qualifications
Essential:
Proven experience as an office administrator, office assistant, or administrative assistant role.
Proficiency in MS Office and other office management software.
Excellent organisational and multitasking abilities, with keen attention to detail.
Strong communication and interpersonal skills.
Ability to prioritise tasks and work independently with minimal supervision.
Discretion and confidentiality in handling sensitive information.
Desirable:
A passion for farming and the countryside.
About us
The Yorkshire Agricultural Society (YAS) is best known for organising the Great Yorkshire Show in July, but perhaps is lesser known for the work we do throughout the rest of the year. A registered charity, founded in 1837, YAS was established to promote agriculture in Yorkshire and our first objective was to run a major agricultural event.
Our objectives are:-
To support and promote agriculture, rural and allied industries throughout the North of England including championing the role of farmers as providers of high-quality produce and encouraging consumers to choose healthy and local produce.
To advance and encourage agricultural research and greater understanding and empathy with farming and the countryside amongst the general public and particularly children.
To advance and encourage the protection and sustainability of the environment.
To hold in pursuance of its main objectives an annual agricultural show.
For such charitable purposes as the Trustees in their absolute discretion see fit.