Role overview
Location: Home Based
Salary: £28,000 per annum
Working Hours: Monday to Friday 9:00 to 17:00,
Contract Type: Permanent Full Time
About EMCOR UK:
At EMCOR UK, we revolutionise facilities management by combining our engineering heritage and innovation capability. We prioritise people in everything we do, collaborating closely with our customers to understand all their needs, from the big picture to day-to-day operations. Our purpose is to “create a better world at work”. Using our unique insight platform, "One Data World," we harness data-driven intelligence to make informed decisions, adapting our services to meet our customers’ evolving requirements. This allows us to cultivate an enhanced workplace experience for their teams whilst optimising efficiency, meticulously managing every asset, and minimising their impact on the planet. All supported by our commitment to safety, compliance, and assurance. Our partnering approach empowers our customers to shape a better future. Whether guiding their path to net zero or redeveloping their facilities for enhanced efficiency, we create better places for work whilst taking away the burden of facility operations, freeing up our customers to concentrate on their business.
Role Overview:
To ensure all changes made on the ADP iHCM system are accurate and cross-checked before payroll processes/commits
What you'll do:
Process Focus –
1. Adhering to agreed legislative, company, customer, trade body and departmental standards
2. Processing EMCOR’s payrolls as quickly and as accurately as possible.
3. A hands-on role, involved with payroll processing, to ensure payments are made to employees accurately and on time
4. Maximising personal knowledge of all payroll systems, IT systems and payroll legislation to ensure optimum use of all available resources
5. Ability to organise personal workload to meet departmental deadline.
6. Actively participating in Team Meetings, undertaking follow up actions as required.
Control Focus –
7. Providing sample data for all internal and external audits and answering queries raised by auditors.
8. Working with employee data in a secure manner and in accordance with the Data Protection Act.
9. Providing payroll data to third parties only where the Company is legally obliged or legally able to do so, to maintain confidentiality and integrity of all payroll data.
10. Modifying processes and procedures to enable the department to undertake business continuity/disaster recovery procedures
Finance focus –
11. Optimising personal productivity to ensure that the payroll team meets its Payroll Service level targets
12. Contributing to the profitability of the organisation through the control of costs/resources
13. Working diligently to avoid errors on the payrolls and working with HR and site administrators to minimise all types of mistakes on the payroll. This will help reduce and ideally avoid overpayments, re-work, special runs and faster payments.
14. Requesting BACS re-calls, manual re-calculations, special runs and faster payments, as required, to minimise the financial impact of errors on employees and Company Profit and Loss accounts.
15. Considering the impact that payroll transactions have on the general ledger when making adjustments on the payroll.
16. Ensuring that requests made to the payroll service provider are subsequently actioned on the payroll.
17. Requesting re-calculations of payslips where necessary to determine overpayment values.
18. Recording overpayments in the overpayment log. Working with HR to provide breakdowns of overpayments to assist with debt recovery from staff and former employees.
19. Taking on and covering the work of colleagues who are on holiday, off sick or vacant posts to reduce the need to employ temporary staff.
Customer focus –
20. Delivering quality customer service by understanding the customer’s needs, processes and priorities
21. Providing assistance to site contacts and employees, when requested, to provide an effective payroll service to EMCOR’s sites.
22. Liaising with the HRSSC team to optimise the flow of payroll data both into and out of the payroll department.
23. Answering employee queries, to ensure that employees are informed about their payments and deductions.
24. Running reports and interface files on a regular and/or ad-hoc basis
25. Liaising with HMRC, Courts and other third party contacts to ensure that employee records etc. are updated in a timely manner.
26. Assisting with training site contacts.
People focus –
27. Ensuring a positive and consistent approach when interacting with others
28. Working with other payroll team members to achieve an effective team environment that can respond to change.
29. Willingness to participate as a full team member of which he/she is not necessarily a leader.
30. Effectively contributing to the team, even when the team is working on something that is of no direct personal interest.
31. Behaving in a courteous and professional manner when interacting with fellow team members and the Head of Payroll.
Payroll legislation –
32. HMRC
33. Data entry
34. Salary Finance
35. Cycle to work
36. ECN changes
37. Calculation of back payments
38. Calculation of overpayments
39. Change of bank details
40. Pension form changes
41. Sickness payments
42. Calculation of SSP and/or OSP
Processing –
43. Be able to process all monthly and weekly payrolls
44. Pre commit report checking
45. Post commit report saving
Overpayments –
46. Produce overpayment schedule
47. Document evidence
48. Issue letters
Pension –
New Starters –
49. Produce enrolment report
50. Enter onto Standard life
51. Update ADP opt out period end date
52. Produce category change report
53. Update master spreadsheet
54. Issue letters
Opt outs –
55. Produce opt out report
56. Update ADP opt out date and reference box
57. Update master sheet
Weekly holiday and sickness report –
58. Calculation of SSP / OSP payments
59. Ensure main spreadsheet is up to date and correct
60. Calculation of holiday pay for trade/NJIC/Scaffolder’s holiday payments and associated top up entitlements