Team PA
London W1 £40,000-£45,000 Office-Based (4 Days in Office, WFH Fridays)
9:00am-5:30pm Full-Time
A boutique investment firm based in Central London is seeking a highly organised and proactive Team PA to support senior management while helping to ensure the smooth day-to-day running of the office.
This is a varied and hands-on role suited to someone who thrives in a fast-paced environment, enjoys taking initiative, and takes pride in keeping operations running efficiently.
The Role:
Managing complex diaries and coordinating meetings across multiple time zones
Arranging domestic and international travel including flights, accommodation, visas and itineraries
Formatting and preparing documents and presentations
Supporting senior management with ad hoc tasks and confidential projects
Office & Facilities Coordination
Helping ensure the office runs smoothly day to day
Liaising with building management, suppliers and service providers
Coordinating office equipment, supplies and maintenance
Managing incoming and outgoing post
Team & Event Coordination
Organising team events, social activities and internal functions
Acting as the first point of contact for visitors and creating a welcoming office environment
Additional Responsibilities
Assisting with invoice processing and expense administration
Managing company equipment and service contracts
Supporting operational processes and office compliance requirements
Assisting with occasional ad hoc tasks as required
About You:
Previous experience as a Team PA, PA, EA or Office Manager
Highly organised with excellent attention to detail
Strong communication and stakeholder management skills
Confident using Microsoft Office, particularly Word and PowerPoint
Proactive, adaptable and solutions-focused
Professional and discreet when handling confidential information
This is a fantastic opportunity to join a collaborative, professional team in a dynamic Central London office, with a varied role offering real ownership and responsibility.