About the Company
Odin Silver Ltd. is a technology company dedicated to advancing AI and compute for all. The company’s mission is to solve computing global challenges to empower individuals and businesses through cutting-edge technology, innovation, and ethical development.
Position Overview
Odin Silver Ltd. is seeking a highly organized, proactive, and resourceful Executive Assistant to provide comprehensive support to senior leaders—specifically the CEO and CTO—in a fast-paced, impact-driven environment. This role will enable executives to focus on strategic initiatives and innovation by expertly managing their time, communications, and operational priorities.
Key Responsibilities
Executive Support & Operations
* Manage complex scheduling for senior leaders, ensuring alignment of meetings across time zones, priorities, and organizational needs.
* Coordinate travel logistics (domestic and international), including itineraries, conferences, speaking commitments, and expense reconciliation.
* Serve as the gatekeeper and strategic partner, prioritizing critical communications and requests for executive attention.
* Prepare executive reports, agendas, and presentation decks for leadership and board-level meetings.
* Track and follow up on projects and deadlines, ensuring deliverables are met and stakeholders are informed.
Communication & Relationship Management
* Screen, draft, and manage email correspondence, internal memos, and external communications, maintaining consistent voice and professionalism.
* Act as liaison between executives, internal teams, external partners, and high-profile stakeholders.
* Build relationships across the organization and externally to foster collaboration and support the company’s culture of inclusion and innovation.
Confidentiality & Discretion
* Handle highly sensitive information and documents with the utmost discretion, integrity, and professionalism.
* Anticipate risks and proactively support compliance with company policies, legal requirements, and best practices.
Administrative Excellence
* Manage expense reports, procurement, and general administrative functions for leadership team.
* Maintain organizational systems and digital/physical files aligned with company standards, confidentiality, and ease of retrieval.
* Support onboarding, team events, and cross-functional initiatives—helping shape an inclusive, diverse workplace.
Project Support
* Coordinate special projects assigned by leadership, organizing resources, tracking progress, and reporting outcomes to stakeholders.
* Conduct research and provide briefings on emerging technologies, industry trends, and strategic opportunities.
* Support technical/product meetings and ensure executives are prepared for strategic decision-making.
Required Qualifications
* Experience: Minimum 4+ years supporting C-level executives or technical leaders in a major tech, innovation, research, or AI-driven environment.
* Technical Proficiency: Highly proficient with productivity apps, Google Workspace, Microsoft Office, and collaboration software (Slack, Notion, Google Business Suite, …).
* Education: Bachelor’s degree or equivalent professional experience preferred.
Skills
* Outstanding organizational ability with attention to detail and the ability to multitask in a dynamic environment.
* Excellent written and verbal communication skills, including senior-level stakeholder engagement.
* Diplomacy, emotional intelligence, and resilience for managing fast-changing priorities and sensitive relationships.
* Adaptability with technology focus; interest in AI, machine learning, and future technologies a plus.
* Highest level of integrity, discretion, and professionalism in handling confidential matters.
* Strategic thinker and proactive problem solver who anticipates needs and removes barriers for executives.
* Commitment to diversity, equity, inclusion, and open-minded collaboration.
* Growth mindset and enthusiasm for the company’s mission to make technology broadly beneficial to society.
Compensation & Benefits
* Salary Range: £55,000-£75,000; Competitive, commensurate with background and experience.
* Benefits: Generous leave policy, professional development, and flexible work arrangements.
Odin Silver Ltd. is an equal opportunity employer, welcoming applicants from diverse backgrounds and experiences.