We are looking for a proactive and well-organised Office Assistant to join a busy project office. This role is based on site and reports directly to the Office Manager. You will support the smooth running of the office, assist in welcoming staff and visitors, help establish and maintain administrative processes, and provide general day-to-day office support.
Key Responsibilities
Welcoming visitors upon arrival and ensuring they are directed appropriately
Assisting with the visitor and staff sign-in processes
Preparing meeting rooms, including arranging refreshments and lunches where required
Coordinating meeting room bookings and displaying daily schedules
Placing lunch orders with external providers
Supporting the organisation of on-site wellbeing and engagement activities
Assisting with planning and delivering social events such as team meals, seasonal celebrations, and staff gatherings
Helping arrange travel and accommodation when needed
Supporting the ordering of stationery, office consumables, and selected site/welfare items
Managing coffee machines, water coolers, and related supplies, including arranging servicing
Assisting with printer and photocopier issues as they arise
Liaising with cleaning contractors to ensure service standards and contractual obligations are met
Managing PPE stock levels and issuing items to new star...