Buro Happold is recruiting a Facilities Coordinator - join a team where your organisational skills and eye for detail help shape a productive, safe, and welcoming workplace.
This role can be based in Edinburgh, reporting into our Facilities Manager.
As our Facilities Coordinator, you’ll play a key role in ensuring the smooth running of our Edinburgh office. You’ll be the go-to person for facilities‑related matters, supporting the Office and Facilities Manager and working closely with teams across the UK.
Key Responsibilities
* Act as the main point of contact for facilities and manage the Facilities Helpdesk mailbox.
* Perform regular building checks and ensure Health & Safety compliance.
* Coordinate planned maintenance and contractor schedules.
* Support office moves, set‑ups and general housekeeping.
* Liaise with suppliers and oversee reactive and scheduled works.
* Maintain accurate records and upload compliance data to internal systems.
* Assist with environmental and sustainability initiatives.
* Raise purchase orders, manage budgets and source office equipment.
* Open the office daily and support Front of House duties.
What We Are Looking For
* Solid office experience with a proactive and organised approach.
* Strong IT skills (Word, Outlook, Excel, SharePoint, Teams).
* Excellent communication and interpersonal skills.
* Ability to work flexibly and prioritise tasks effectively.
* Professional, resilient and calm under pressure.
* Previous experience in a facilities or similar role.
* COSHH Management, IOSH or NEBOSH H&S qualification.
* Familiarity with ISO 14001 and 45001 standards.
* Membership of IWFM, IOSH or IEMA.
Why Join Buro Happold?
At Buro Happold, we believe in creating a better, more sustainable world. You’ll be part of a team that values innovation, collaboration and excellence and offers a supportive environment where your contributions make a real difference.
What We Offer You
* Hybrid working arrangements
* Attractive salary
* Discretionary bonus
* Holiday entitlement of 25 days per annum (exclusive of bank holidays) and flexible holiday arrangements
* Generous company pension scheme, life assurance and income protection
* Flexible benefits including cycle scheme, dental insurance, optical cover, travel insurance, season ticket loans and corporate discounts
* Enhanced parenthood leave policies
* Strong commitment to continuous development – learning and development programme available at all career stages
* Entitlement to two memberships to professional bodies or subscriptions
* Comprehensive employee assistance programme and wellbeing activities
* Opportunity to support your local community and those in need through our Share Our Skills (SOS) programme
* Inclusive environment that welcomes you through social and outreach activities from the Young Employees Forum to mentoring
* International culture – wherever your career takes you, you won’t be far from exceptional colleagues.
Apply now and be where exceptional is everywhere.
Buro Happold values an individual's flexible approaches to working patterns as an important part of the way you work and achieve balance. We welcome applications from those who are seeking flexibility in their careers.
We are committed to fostering diversity, belonging and inclusion. If you feel that your application could be made easier or more comfortable, please contact recruitment@burohappold.com and we’ll support you throughout the process.
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