Executive Assistant and Events Coordinator Oxford School of Global and Area Studies Grade 5: £32,108 to £37,338 per annum (pro rata) This post is part time (60%), permanent and available immediately. The Oxford School of Global and Area Studies (OSGA) is looking to appoint to a permanent, part-time role of Executive Assistant to the Head of School and Events Coordinator for OSGA. About the Role We have a fantastic opportunity for an experienced officer or assistant looking to progress a career in university administration. This is a diverse role helping to support core administrative functions within the Oxford School of Global & Area Studies (OSGA). The postholder’s primary responsibility is to provide administrative support to the Head of School (HoS), Head of Administration & Finance (HAF), and Deputy Head of School. The postholder helps to coordinate events across the School with specific responsibility for managing School events and event activity associated with the School’s Middle East Programme. The role reports to the HAF and sits within the School Administration team: one of five teams within OSGA’s friendly Professional Services team The successful post-holder will be responsible for ensuring the Head of School’s (HoS) office runs smoothly by providing effective and efficient administrative and PA support. This includes managing the HoS’s diary, supporting key projects and committee work, and assisting with the day-to-day administration of MES’s fast-paced research and teaching activities. You will also support the Middle East Studies (MES) programme, which delivers a vibrant seminar and conference series and hosts a Visiting Academics programme. This will involve providing administrative support across the programme, including disseminating course information, timetabling, and administering assessments and assignments; servicing relevant programme committees; offering secretarial and general administrative support; and managing the programme’s events. About You • Education to A-level standard or equivalent professional experience • Experience of providing support to senior staff as a personal assistant • Experience in events administration • Excellent organisational skills and the ability to manage and prioritise a varied and busy workload; working to deadlines with minimal supervision; escalating matters or seeking guidance when appropriate • Excellent verbal and written communication skills and the ability to draft written material and to produce well-presented reports utilising Microsoft Office (Word, Excel, and Outlook in particular) • Experience of working on confidential matters and the ability to exercise tact and discretion • Ability to liaise effectively with multiple stakeholders from a range of cultural backgrounds and work collaboratively within a team physically dispersed across different locations The role supports hybrid working: there is an expectation that the post-holder will work onsite at least one day per week. The role can be 3 full time days or spread across 4-5 days. Sponsorship and Right To Work This role does not meet the criteria for sponsorship under the Skilled Worker visa under the UK Visa & Immigration points-based system. We are therefore unable to offer sponsorship for this role. Informal enquiries about the role are welcome. They will not form part of the selection criteria. Please email recruitment@area.ox.ac.uk and queries will be passed to the Head of School and/or the Director of Middle East Studies as applicable. You will be required to upload your CV and a supporting statement as part of your online application. Your supporting statement should list each of the essential and desirable selection criteria, as listed in the job description, and explain how you meet each one. Both documents must be submitted to be considered. Please restrict your documentation to your CV and supporting statement only. Any other documents will be requested at a later date. The closing date for applications is 12.00 noon on Monday 5th January 2026. Applications received after the closing date cannot be accepted. Interviews will take place in person on Wednesday 28th January 2026. If you, as an applicant, require reasonable adjustments to be made in the interview process, please do reach out and discuss this with our HR team (recruitment@area.ox.ac.uk ). We will do our best to facilitate and accommodate reasonable adjustments. The University of Oxford holds an institutional Silver Athena Swan award, acknowledging the progress made in addressing a number of gender gaps across the University. Applications are particularly welcome from men and black and minority ethnic candidates who are under-represented in professional services in Oxford. The University of Oxford offers a range of excellent benefits including training and development opportunities, a generous pension scheme, a range of travel schemes and excellent social and sporting facilities. For more details on the benefits of living and working in Oxford please see www.admin.ox.ac.uk/personnel/staffinfo/benefits/ As an employer, we genuinely care about our employees’ wellbeing and this is reflected in the range of benefits that we offer including: An excellent contributory pension scheme 38 days annual leave A comprehensive range of childcare services Family leave schemes including 10 weeks of additional paternity/partner leave Cycle loan and electric or ultra-low emission vehicle scheme Discounted bus travel and Season Ticket travel loans Membership to a variety of social and sports clubs.”