Job Description
We are currently looking for a self driven and enthusiastic Administrator / Technical Clerk to work with our Aberdeen Office based team to provide a wide variety of support ranging from Reception Duties to supporting the Accounts Team
The role is expected to be 40 hours / full time, with a minimum of three days per week in Costain’s Aberdeen office, typically Tuesday, Wednesday and Thursday to provide direct support to the teams
The Team Administrator will provide full administrative support to the Aberdeen Team and supporting services and contribute to the smooth running of the Aberdeen Office. Your responsibilities will be to coordinate and oversee administrative duties as well as the coordination of any Facilities based functions within the Office. This will include a wide range of activities including Reception Duties, managing office supplies, supporting the project teams, supporting the accounts team, etc. This is an exciting opportunity to play a key part in Costain’s goal to energy transition on landmark projects. The role will require someone who is dynamic and responsive, with an ability to drive activities to successful conclusions.
Responsibilities
* Management of all SHE and Facilities Functions on site
* Support the onboarding of personnel to the project
* Supporting projects with tasks to meet deadlines, being agile and supportive, such as document uploads, maintaining action trackers and similar, taking and issuing meeting minutes and similar.
* Support the wider Aberdeen Team with administrative duties on an ad hoc basis
* Monthly / weekly report collation, (including supporting Project Controls with Progress Reports and supporting Accounts with Invoicing and Cost Reports)
* Organise internal and external meetings including room bookings, refreshments etc
* IT, PPE and stationery ordering, management, and arranging collections
* Creation and formatting of Microsoft Office Presentations; Document Formatting, Templates.
* Meet and greet visitors, organise hotdesk bookings
* Management of Office AV and I.T equipment including new user set-ups
* Support of all Internal and External Audits associated with the Office
* Management of all desk and meeting room bookings.
* Organise travel and accommodation arrangements
* Additional Administrative support for Leadership team as required.
Qualifications
* Good interpersonal skills
* Excellent communication skills (written and verbal)
* Excellent organisational skills
* Have a supportive and flexible ethos
* Understand the importance of safety and wellbeing
* Proficient in the Microsoft Office suite (Word, Excel, Powerpoint, Outlook, Sharepoint) and good general IT literacy
* Self-motivated and able to work to tight deadlines
* To be able to collaborate/coordinate across a large team.
* Ideally hold GCSE level English and Maths or similar educational certificate
About Us
Costain helps to improve people’s lives with integrated, leading edge, smart infrastructure solutions across the UK’s energy, water, transportation and defence markets. We help our clients improve their business performance by increasing capacity, improving customer service, safeguarding security, enhancing resilience, decarbonising and delivering increased efficiency. Our vision is to be the UK’s leading smart infrastructure solutions company. We will achieve this by focusing on blue chip clients whose major spending plans are underpinned by strategic national needs, regulatory commitments, legislation or essential performance requirements. We offer our clients leading edge solutions that are digitally optimised through the following five services which cover the whole lifecycle of their assets: future-shaping strategic consultancy; consultancy and advisory; digital technology solutions; asset optimisation and complex programme delivery. Our culture and values underpin everything we do.
Costain appreciate the time and effort taken when applying for one of our positions but, due to the high volume of responses, we are unable to provide individual feedback on candidates at application phase.
We do share individual feedback following an interview .
A Disability Confident employer will generally offer an interview to any applicant that disclose they have a disability and meets the minimum criteria for the job as defined by the employer.
It is important to note that in certain recruitment situations such as high-volume, seasonal and high-peak times, the employer may wish to limit the overall numbers of interviews offered to both disabled people and non-disabled people.
For more details please go to the Disability Confident website:
https://www.gov.uk/government/collections/disability-confident-campaign
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