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Office Manager (with Finance Oversight), London
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Client:
Location:
London, United Kingdom
Job Category:
Other
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EU work permit required:
Yes
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Job Views:
3
Posted:
05.05.2025
Expiry Date:
19.06.2025
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Job Description:
EightPM is a global product placement agency reshaping how brands show up in the content people love. We partner with the world’s top streaming platforms Netflix, Amazon, Apple TV+ to integrate brands into TV and film in ways that feel real, not forced. With offices in Los Angeles, London, Singapore, and Austin, our work is as international as our audience.
Our team is dynamic, collaborative, and fast-paced, with a start-up feel that fosters ownership, creativity, and energy. We believe in working hard, staying curious, and having fun while doing it. The culture is vibrant, social, and engaging—perfect for someone who loves being part of a team that’s going places.
We’re looking for an experienced, highly organized Office Manager to run our London workspace and lead core global finance processes across the business. You’ll be the day-to-day engine of the London team—keeping operations efficient, finances accurate, and leadership well supported.
This is a role for someone who thrives on structure, takes initiative, and loves crossing every “t”.
Key Responsibilities
Office & Facilities Management
* Own all operational aspects of our London office
* Oversee relationships with building management, vendors, and service providers
* Ensure office is compliant, safe, and optimized for productivity
* Maintain inventory, supplies, and general upkeep
Finance & Payroll Administration
* Manage billing, invoicing, credit control, and expenses processing
* Maintain accurate financial records and support bookkeeping activities, including transaction entry and bank reconciliations
* Track and report sales commissions for all teams across the company
* Administer payroll globally in coordination with external providers and internal teams
* Reconcile budgets and assist with monthly financial reporting and audit preparation
* Act as the liaison between the London office and the US-based finance team
Executive & Operational Support
* Support global operations across teams and time zones
* Provide executive assistant support to senior leaders
* Help coordinate meetings, travel, and occasional event logistics
* Support onboarding/offboarding logistics for new hires
* Communicate with stakeholders across offices and time zones
About You
* 3+ years of experience in office management, finance ops, or facilities roles
* Strong grasp of payroll, commissions, billing, and budget tracking
* Comfortable with bookkeeping tasks such as transaction entry, reconciliations, and financial reporting support
* Highly proficient in Excel/Google Sheets and familiar with financial tools or accounting software (e.g., QuickBooks, Xero)
* Experience working with or for a US-based company is highly preferred
* Proactive, detail-obsessed, and confident managing multiple moving parts
* Great with stakeholders and confident navigating leadership relationships
* Flexible and adaptable, with the ability to occasionally adjust hours to support a global team and client base
* Eligible to work in the UK and able to be in-office 5 days/week
What We Offer
* Competitive salary (£35,000–£37,000 p.a.) + full benefits
* A fast-moving, creative, and collaborative work environment
* Exposure to high-level operations and financial strategy
* A chance to help shape the culture and operations of a global entertainment brand
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