Introduction:
Saab UK is part of Scandinavia's largest defence company, bringing together the best of Swedish and British innovation. Saab offers world-leading solutions and services in defence, aviation, space, and civil security to keep people and society safe. Our UK presence has been growing at pace, meaning we can offer a wide range of opportunities for personal fulfilment and career growth. We currently employ over 600 people across eight sites in the UK, and our specialisations include software engineering, underwater robotics, radars, AI, and armed forces training.
The Role:
This role will be part of our Saab Seaeye business unit in Fareham. The Office Manager for Seaeye will be a highly organised and proactive administrator ensuring the smooth functioning of the offices in our T1 & T2 buildings. The ideal candidate will be a detail-oriented, able to multitask, excellent communication skills, capable of maintaining a productive and positive workplace environment.
Key Responsibilities:
Assisting with travel and accommodation
Dealing with external phone calls and forwarding to relevant departments
Diary organisation for Managers where necessary and arranging group meetings
Event and Social planning including organisational team building activities
Standing in for Executive Assistant when required
Ensure the office runs smoothly, high levels of organisational effectiveness, communication and safety for staff and visitors.
First point of contact for general enquiries
Ordering and organising office & kitchen supplies. Positive relationships with suppliers and source new suppliers when needed
Ensure the office and kitchen and communal areas are kept presentable, unpacking dishwashers, distributing fruit and maintaining the coffee machines in each building
Organising all visitor and new starter SmartID's
Overall coordination of conference room bookings. If required, order refreshments/lunch. Ensure conference rooms are tidy at the end of each day
General office administration duties including photocopying/scanning when needed
Audit office equipment twice yearly and keep the Registers updated
Provide back up for the Facilities Manager if he is absent and contractors are on site.
Handle all incoming mail and dispatch of outgoing mail/parcels.
Provide support, when required, at offsite events
Ad hoc support and special projects, when required
Skills and Experience:
Organisational, IT and Problem-solving skills
Proven experience as an office manager or administrative role
Flexibility and a 'can do' attitude
Proactive and positive attitude
Ability to handle confidential information with discretion.
Time-management skills and ability to prioritise tasks effectively.
Communication, negotiation and relationship-building skills
Strong team player with a solution focused approach
By submitting an application to Saab UK you consent to undertaking workforce screening activities that may include but are not limited to: Baseline Personnel Security checks, National Security Vetting, reference checks, verification of working rights and in all circumstances preferred candidates will be placed through a security interview