Building a sustainable tomorrow
BAM UK & Ireland are recruiting an Expenses Specialist to join the team. Based out of our offices in Kilsyth. This is a part time position over 5 days and the Hours are to be confirmed.
Making Possible
Purpose of the position
• Ensure accurate and timely processing of expense claims and related payments.
• Provide support to the Finance Shared Services team in managing high-volume transactional activities.
• Build and maintain strong relationships with employees, suppliers, and internal stakeholders to facilitate smooth expense operations.
• Uphold compliance with company policies, financial controls, and regulatory requirements.
Accountabilities
• Validate employee expense submissions in line with company policies and tax regulations.
• Adhere to service level agreements (SLAs), expense policy guidelines, and financial controls throughout all transactions.
• Work closely with HR, Payroll, and Finance teams to ensure timely and accurate reimbursement of staff expenses.
• Contribute to day-to-day expense management while assisting with ERP system activities and process improvements.
Key Activities
• Check submissions for accuracy, including correct cost codes, VAT treatment, company details, and compliance with expense policies.
• Identify and address duplicate claims, coordinating adjustments where necessary.
• Manage large volumes of expense transactions in line with agreed service level agreements (SLAs).
• Monitor shared mailboxes and respond promptly and professionally to employee and supplier queries.
• Perform regular reconciliations and resolve variances to maintain accurate records and audit readiness.
• Ensure all-expense-related documentation is electronically filed and easily accessible for compliance checks.
• Assist with ad hoc finance or system-related projects as required.
• Maintain high standards of data entry and payment processing with strong attention to detail.
• Process claims using Rydoo/SAP/COINS and effectively to process and track transactions.
• Respond promptly to queries and provide guidance on expense policies
• Build and sustain positive working relationships across departments.
• Work to strict timelines and escalate issues promptly to avoid delays.
• Apply understanding of relevant regulations and practices where applicable.
What’s in it for you?
A challenging and continuously changing environment in a forward thinking organisation. In addition to an attractive salary and benefits package, we support further personal growth and development. BAM operates a flexible working policy.
What do you bring to the role?
• Min 1-3 years of experience in an Accounts Payable or similar Finance role.
• Ideally studying towards an accounting qualification (e.g., AAT, ACCA, CIMA)
• Demonstrates a strong desire to build a career in finance, particularly within Accounts Payable/Expenses, and contribute to the efficiency and accuracy of financial operations.
• Willingness to learn and apply knowledge of expense-related policies, tax regulations (e.g., VAT), and compliance requirements
• Interest in understanding how accurate expense management supports business objectives and contributes to financial planning.
• Commitment to learning and applying best practices in expense systems, policies, and processes, ensuring full compliance and identifying opportunities for improvement.
• Ability and willingness to build strong working relationships with internal teams and external stakeholders to ensure smooth expense operations.
• Desire to gain exposure to finance-related projects and system enhancements, contributing to process improvements and efficiency.
• Interest in understanding how broader economic and business trends impact expense policies and cost control.
• Willingness to learn how accurate expense management supports cash flow, cost efficiency, and profitability.
About BAM
Building a sustainable tomorrow. That’s our mission and our promise at BAM. It’s how we engineer vital infrastructure and construct high-quality buildings as one of the largest construction companies in Europe.
We strive to create an environment where everybody feels welcome and valued. We’re on an exciting journey to employ the best talent to join us regardless of social background, race, colour, religion, national or ethnic origin, sexual orientation, gender identity or expression, age, disability or other characteristics.
The application process
BAM is committed to ensuring a fully inclusive recruitment and onboarding process, so if at any time you feel we need to do something to make it more accessible to you, do not hesitate to speak with one of our team, and we will do our best to support you. "Join us in Making Possible".
Closing date for applications is 5th February 2026