Project Planning Manager - The role
We’re looking for a confident Project Planning Manager who will oversee the strategic planning and management of event operations at Excel London. The role ensures events are organised flawlessly, within budget, and aligned with the venue’s goals.
Responsibilities
* Help deliver standout conferences, trade shows, product launches, and corporate events from planning through to execution.
* Coordinate seamlessly with clients, suppliers, and internal teams to ensure every event runs on time, on budget, and to the highest standard.
* Drive operational excellence by improving processes, service quality, and guest experience across all events.
* Support strategic event planning aligned with company goals, innovation, and industry best practice.
* Monitor KPIs, event performance, and operational efficiency to continually raise standards.
* Champion health, safety, compliance, sustainability, and SOP excellence across all operations.
* Lead, mentor, and motivate event operations teams to create a high‑performance, people‑first culture.
* Identify training and development opportunities while recognising and celebrating team success.
* Support budget management, forecasting, labour planning, and cost control to maximise operational efficiency.
* Build strong client relationships through clear communication, personalised service, and a passion for delivering exceptional hospitality experiences.
Requirements
* Confident leader with exceptional organisational, strategic delivery, and communication skills.
* Proven track record of managing and planning large‑scale events and leading cross‑functional teams.
* Ability to work flexible hours, including evenings and weekends, as required. Occasional travel may be required.
* Relevant degree (Event Management, Marketing, Business Administration or related field) is a bonus.
* Strong management skills with the ability to multitask and manage multiple events simultaneously.
* Proficiency in event management software and tools.
* Ability to work under pressure and adapt to changing circumstances.
* Financial acumen with experience in budget management and financial reporting.
* Optimistic, a can‑do attitude, with a positive outlook.
* Teamwork, problem solving, and ability to multitask.
* Ability to create and maintain good relationships with clients, venue sales and events management team, peers, and relevant department heads.
Compensation & Benefits
* Competitive salary: £46,000 + bonus and full company benefits.
* 23 days annual leave plus bank holidays, your birthday off, and a holiday purchase scheme.
* Health & wellbeing: Aviva Digicare, Medicash (dental, optical, therapy treatments).
* Mental health support: 24/7 Employee Assistance Programme.
* Family benefits: Enhanced maternity, paternity, and adoption leave; additional leave after returning from maternity leave; day off for your baby’s first birthday; enhanced family leave.
* Perks & discounts: Shopping, entertainment, and travel discounts; 20% off Nuffield Health and 10% off PureGym memberships.
* Financial wellbeing: Pension scheme, Life Assurance, preferred rates on salary finance products.
* Development opportunities: Professional subscriptions, ongoing training and structured career pathways.
* Meals on duty included.
Company Information
Levy UK & Ireland is part of Compass Group, the world’s largest catering company, and a vibrant leader in hospitality. We are a passionate, diverse team of venue specialists dedicated to making the planet better for future generations. We pride ourselves on being an equal‑opportunity employer and welcome candidates from all backgrounds to join us.
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