Job Overview:We are seeking a highly organised, detail‑oriented Event Planner II to join the Medical Affairs Meetings & Events team on a contract basis. This role plays a key part in thepliant planning and seamless delivery of Advisory Boards, departmental meetings, and other HCP‑focused events. The ideal candidate will bring strong project‑management experience, excellent stakeholder coordination skills, and a deep understanding ofpliance processes within the pharmaceutical industry.• Location: 2 Roundwood Ave, Hayes, Uxbridge UB11 1AF (Hybrid – 2–3 days on‑site)• Hours per Week: Monday to Friday. 9:00 am – 5:30 pm
•Contract length - 6 months • Hourly Rate:PAYE: £ – £ per hour or £ – £ per hour Umbrella (via Hays‑approved provider)• Contract Length: 6 months• Start Date: ASAPKey Responsibilities:• Plan and deliver Medical Affairs Advisory Programs, departmental meetings, and strategic events independently.
• Ensure all HCP‑related activities meet internal policy, legal, and industrypliance requirements, including contract management, honoraria, and ToV reporting.
• Partner with cross‑functional teams, vendors, and stakeholders to ensure events meet quality andpliance expectations.
• Serve as the main point of contact for HCP logistics, travel, and payment coordination.
• Manage event submissions, documentation, and approval workflows within internalpliance systems.
• Oversee the creation, execution, and tracking of HCP contracts and associated documentation.
• Coordinate honorarium payments and ensurepliance with global reporting requirements (, Sunshine Act, EFPIA).
• Attend events to oversee onsite logistics, including AV, catering, travel arrangements, venue management, and off‑site dinners.
• Prepare and distribute internalmunications and event‑related updates. •plete post‑event analysis including budget reconciliation, reporting, andpliance documentation.
• Rmend venues and suppliers based on program needs and internal standards.
• Negotiate vendor contracts in alignment with procurement and legal requirements.
• Conduct site visits to assess venue suitability and service quality.
• Manage event budgets, raise POs, process payments, track spend, and reconcile expenses.
• Support continuous improvement initiatives within the Meetings & Events function.
• Provide training to internal teams on best practices forpliant event execution.Key Requirements:• Bachelor’s degree with 4+ years of experience in pharmaceutical or event‑planning roles.
• Demonstrated experience managingplex events and HCP engagements.
• Strong understanding ofpliance requirements, including ToV reporting and HCP payment processes.
• Excellent project‑management ability with proven experience handling multiple priorities independently.
• Strong interpersonal andmunication skills; confident building relationships across diverse stakeholder groups.
• Skilled in problem‑solving and navigatingpliance‑heavy processes.
• Proficiency in Microsoft Office and experience withpliance systems.
• Familiarity with internal processes or therapeutic areas (advantageous). •
Ability to travel internationally up to 25%.Additional Information:Interview Process: To be confirmed.How to Apply:If you're interested in this role, click ‘Apply Now’ to submit your updated CV or contact us directly.If this position isn’t the right fit but you are exploring new opportunities, please reach out for a confidential discussion about your next career move. #4773823 - Srutee Swarup