SF Recruitment have partnered with an organisation in Lichfield who are looking to recruit an Administrator on an approximate 3 month (possibly longer) basis. The role will offer hybrid working once settled, and is perfect for someone who likes getting stuck in and being busy with a variety of tasks. Hours: full time 37 hours per week Pay rate: £15.50 per hour To provide high-quality coordination, administrative and operational support across the Property & Facilities Management service. The postholder will be responsible for coordinating reactive repairs, planned maintenance tasks, compliance activities, contractor scheduling, documentation control, and supporting the delivery of a safe, compliant and well-maintained estate (commercial, operational and temporary accommodation properties). This role is essential in ensuring strong communication between contractors, engineers, suppliers and internal stakeholders, enabling the FM team to deliver a professional, efficient and customer-focused service. Responsibilities will include: - Log, triage and allocate all reactive repairs across the estate (offices, depots, parks, TA units, community buildings). - Track progress of all jobs to completion, chasing contractors where required. - Maintain daily/weekly status reports for the FM team and senior managers. - Support the monitoring of contractor performance (KPIs, job turnaround, SLA compliance). - Coordinate statutory compliance tasks including - Monitor expiry dates and ensure timely booking of contractors. - Upload, file and quality-check all compliance certificates and reports on SharePoint. - Escalate any non-compliance or overdue actions immediately. - Maintain the PPM schedule for all property types. - Ensure annual, quarterly, monthly and weekly tasks are tracked and evidenced. - Liaise with the Senior FM Manager to update and improve PPM planning and asset lists. - Act as first point of contact for all FM suppliers. - Schedule site visits, arrange access, issue permits, RAMS, and ensure H&S documentation is received. - Process purchase orders, quotes, callouts, invoices, and ensure findings are logged. - Maintain accurate records, spreadsheets and trackers (reactive jobs, compliance logs, PPM calendars). - Support rollout and use of the CAFM system (tracker or equivalent). - Produce reports for senior leadership (weekly dashboards, monthly compliance updates). - Prepare documents, minutes, agendas, and follow-up actions. - Provide excellent, professional communication with internal teams, tenants, and contractors. - Update stakeholders with job progress and escalate delays. - Identify service risks early and flag to management