Job Description
Our client, based in Teesside, is looking for a Document Controller to join their Engineering/Projects team.
Hours of work: 08.00am - 4.00pm, Monday to Friday.
The Document Controller is responsible for managing and maintaining all documentation. This role ensures that all documents are accurately processed, organised, and readily accessible to support operational efficiency, regulatory compliance, and effective decision-making.
1. Implement and maintain document control processes and systems in accordance with company policies and regulatory requirements.
2. Manage policies and procedures on document control, including document numbering, revision control, and review/approvals workflows.
3. Handle document transmittals to third parties and QA all incoming and outgoing documentation and communications.
4. Support audits and inspections by ensuring all documentation is current and properly archived.
5. Liaise with IT to ensure appropriate vendor support for the eDMS, through documented contractual specifications and contractor performance management.
6. Train employees on document control procedures.
7. Receive, review, and distribute documentation, ensuring accuracy and compliance.
8. Create master document templates and forms.
9. Maintain an organised electronic document management system.
10. Convert paper documents to digital format by scanning them using software linked to the EDMS.
11. Update document control databases and ensure all documents are version-controlled.
12. Collaborate with all departments to facilitate document workflows and resolve discrepancies.
13. Conduct regular audits of documentation to ensure compliance with industry standards.
Requirements:
1. 3-5 years of experience in document control or administration, preferably in the oil, chemicals, or construction industries.
2. Experience in selecting and implementing an electronic document management system.
3. Familiarity with engineering and maintenance documentation standards and practices.
4. Proficiency in document management software and the Microsoft 365 environment.
5. Strong organisational skills and attention to detail, with the ability to manage multiple tasks effectively.
Due to the high volume of candidates responding to our adverts, we are not always able to provide individual feedback. If you do not hear from us within the next ten days, please assume you have been unsuccessful on this occasion. We will keep your details on file and may contact you about other opportunities in the future.
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