Job Description
Our client is an investor, entrepreneur & artistic director with enterprises in film, venture capital, and renewables. His is looking for a proactive, bright and experienced EA to support him across all of his business and private affairs. As there are so many moving pieces in his world, he requires an EA who is one step ahead, and can juggle and prioritise and who enjoys working in a fast paced and ever changing environment. There are lots of people wanting his time, so strong gate keeping and communication skills are imperative, especially as he travels extensively. Whilst calm and fair he also likes things to progress quickly, and doesn't take no for an answer. So a solutions focused and resourceful nature is required.
Executive Assistant Responsibilities:
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\tComplex diary management, including planning and scheduling meetings, managing time to best effect.
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* Organising international travel itineraries; flights, transfers, accommodation etc.
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* Inbox management; prioritising and flagging relevant emails and drafting/responding where appropriate in a timely manner.
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\tActing as gatekeeper / point of contact for the principal
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\tAssisting the principal with writing articles and social media.
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* RSVP’ing to events and attending key overseeing events with him.
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* Preparing internal and external reports and documentation as needed.
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* Building and nurturing relationships with key clients.
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* Sorting and managing all expenses/invoices.
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* Assisting with business administration.
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\tImplementing administrative systems and processes.
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Private PA tasks for Founder:
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* Booking personal appointments.
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\tSourcing gifts for friends and family.
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\tHelping to manage art collection.
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* Booking personal travel for the principal and his family
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* Being on top of important annual calendar dates (e.g. birthdays, anniversaries etc).
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* Tracking all important documents, ensuring all is up to date (e.g. passport, driving licence, etc).
The right candidate will have at least 10 years EA experience and have experience supporting 1:1 at the top level. Backgrounds in a creative or media/film environment would be ideal but it is not a prerequisite. This role is based between two of his London businesses however there will also be some working from home from time to time.
Please note, that due to the high volume of applications we receive for every jobs we post, we are only able to respond to successful applicants