HR Compliance Officer – (Education & Children’s Residential Care)
Hybrid: 2/3 days per week in the Leeds office
About the Role
The HR Compliance Officer ensures that the organization meets all safer recruitment, HR regulatory, and safeguarding compliance requirements across education settings, children’s residential homes and supported accommodation. The role oversees DBS checks, payroll compliance and leavers reference to ensure all staff meet the standards of OFSTED and follow KCSIE guidance.
Key Responsibilities:
DBS Management (Enhanced & Barred Lists)
Manage enhanced DBS checks for all staff working in Education, Residential, Supported Accommodation.
Ensure timely renewal cycles and maintain accurate DBS status tracking.
Conduct identity verification and oversee the accuracy of DBS submissions.
Review returned disclosures and coordinate risk assessments where necessary.
Keep our SAGE People system up to date with DBS informationEmployment Referencing
Complete employment references received on behalf of the company for all ex Horizon colleagues inline with Keeping Children Safe in Education.
Ensure that the references are completed accurately and in a timely manner.Payroll Compliance Support
Ensure payroll changes comply with employment law, sector regulations, and organisational policy on Sage People.
Maintain accurate payroll records including the management of HR Requests
Ensure payroll reports are prepared for the monthly payroll submission
Monitor Company Sick Payments through SAGE ensuring contractual sick pay is entered onto the system correctly, as well as SMP, SPP payments
Work with payroll teams to resolve queries and verify accuracy.
.Right to Work Checks
Conduct and validate Right to Work checks, ensuring divisions are fully compliant, following approved document verification procedures.
Maintain accurate & secure records. Keep detailed, up to date records of RTW documentation, verification dates and follow up review dates for time limited permissions
Monitor Expiry Dates and follow up. Track visa and work-permit expiry dates and proactively request updated documentation to maintain ongoing compliance.
Ensure up to date knowledge and provide training to managers as and when required. Keep the organisation informed of legal and regulatory changes.Skills & Qualifications
Essential
Experience in HR administration, compliance, or safer recruitment within education or children’s residential care.
Experience managing enhanced DBS and barred-list checks.
Strong understanding of payroll processes and statutory requirements.
Excellent attention to detail with the ability to maintain accurate and legally compliant records.
Ability to handle safeguarding, sensitive data, and confidential information appropriately.
Proficiency in HR systems and MS Office.Desirable
CIPD Level 3 or above (or studying towards).
Experience of Using SAGE People
Experience maintaining a Single Central Record (SCR).
Knowledge of local authority Designated Officer (LADO) escalation processes.
Experience in multi-site or multi-setting education or care environments.Personal Attributes
Strong safeguarding awareness and commitment to child welfare.
Highly organized, thorough, and detail driven.
Able to work under pressure and manage multiple priorities.
Clear communicator with confidence to challenge or escalate concerns.
Professional, discreet, and trustworthy.ingle description (external)