Executive PA to Group HR Director & HR Support
(12 month fixed term) Hybrid
Location: Solihull
An exceptional opportunity has arisen for an accomplished Personal Assistant to join a leading international firm, supporting our client’s International Group HR Director in this pivotal role. This is a 12 month fixed term contract. This position offers 60% high-level PA duties with 25% HR administrative support, perfect for an experienced PA looking to work in global environment but with a close-knit feel.
As PA to the Group HR Director, you will be at the heart of our international operations, managing complex executive support requirements while gaining valuable exposure to strategic HR functions. This is far more than a classic PA role as you will be a trusted business partner, managing critical projects and representing senior leadership across the organisation.
The role will entail:
PA Duties
* Sophisticated diary management across multiple time zones, anticipating conflicts and proactively managing the Group HR Director's schedule.
* Complex international travel arrangements including flights, accommodation, visas, and detailed itineraries.
* First-class visitor management and hospitality for C-suite meetings
* Professional liaison with Board members, NEDs, and external stakeholders
* End-to-end management of quarterly Senior HR Forums – from venue selection and contract negotiation to delegate management and on-day coordination
* Organisation of Colleague Forum meetings, including agenda development and minute-taking
* Coordination of Board-level meetings with full IT/AV support
* Management of Non-Executive Director engagement activities
* Creation of polished board reports and executive presentations, synthesising complex information from multiple sources
* Comprehensive expense management and credit card reconciliation with sustainability reporting
HR Duties
* Providing seamless cover support to the CEO & CFO's PAs during absences
* System administration for employee lifecycle processes
* HR Projects
* Supporting with Employee relations administration
* Supporting recruitment campaigns and employee benefits administration
* HR inbox management and first-line query resolution
Applicants must have:
* Solid previous experience at Board Level in a PA role
* Exceptional Microsoft Office skills including Excel for reporting, PowerPoint for executive presentations.
* Outstanding written communication – ability to draft correspondence on behalf of executives.
* Experience coordinating large-scale meetings and events.
* Experience of International travel
* Exposure to HR would be desirable.
Katie Bard is acting as an agency and is an equal opportunity employer.