We are looking for an Administrator/ Receptionist to join a busy team based in Manchester.
What are my responsibilities?
Reception
* Greet visitors with a warm and friendly welcome, making sure they are signed in appropriately and inform the relevant person of their arrival or escort to booked meeting room.
* Take phone calls and messages with a professional attitude, ensuring calls are picked up in a timely manner and callers are transferred to correct destination without delay.
* Monitor visitor access to the office, and issue corporate ID cards when required.
* Manage meeting room bookings, and general office housekeeping, ensuring Reception area and Boardroom/Meeting Rooms are kept tidy and respectable to visitors at all times.
* Check calendar prior to meetings and provide appropriate requirements i.e. refreshments.
* Order lunches for meetings when required.
* Liaising with Building management and Facilities Management teams.
* Receive and issue courier and mail items in a timely manner.
* Arrange courier collections for outgoing parcels.
* Book desks for visitors and Network Rail staff as required.
* Distribute the milk deliveries between both kitchens efficiently.
Administrative
* Assist all colleagues with any required admin duties.
* Book travel and accommodation arrangements for colleagues.
* Complete and submit expenses for Project Managers.
* Complete and submit timesheets for agency Project Managers.
* Raise Stationery, office, IT, and catering supply orders.
* Complete and send out Weekly Whereabouts to distribution list (Project Manager’s, Engineers, and FA/FW) every Friday.
* Raise orders and arrange deliveries for milk, fruit, car parking and anything else that may be required.
* Raise and report maintenance issues to Apleona/landlord.
* Keep all relevant spreadsheets and folders up to date i.e. Transmittals, OneSRM and project folders.
* Assist in organising office events.
* Update all noticeboard with relevant and important information.
* Assist Office Manager and Design Manager, as necessary to ensure efficient service is provided.
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