Kentigern House, HMNB Devonport and HMNB Portsmouth Job Summary Major Programme & Project Delivery (MPP) is accountable and responsible for the delivery of infrastructure capital projects (excluding Minor New Works) to support the Front Line Commands (FLCs) in the UK and overseas. MPP provides infrastructure project delivery and expert input to the early development of programmes and projects across the FLCs. MPP has adopted the principles of Portfolio, Programme and Project Management (P3M) and champions them across DIO. MPP also directs and advises DE&S on all infrastructure aspects of hybrid projects, including nuclear. MPP operates through a geographically dispersed organisation and is organised in 5 command facing infrastructure delivery areas and the Delivery Continuity Team supported by a Strategic MPP Portfolio Office (PfO). Each Delivery area is supported by a dedicated PMO that provides functional support and advice to delivery as well as reporting and MI to support decision making and risk mitigation. These PMOs also work across MPP and with the PfO to ensure consistency in approaches, effective sharing of best practice and provide input into MPP level reporting and business insight. As the MOD’s infrastructure expert DIO has a significant role to provide defence-wide, advice, guidance and delivery of strategic estates management, strategic asset management, disposals and acquisitions and major programme and project delivery as well as the management and leadership of the supply chain. The continuous at sea deterrent is strategically critical output for UK Defence and the infrastructure that supports the current capability, and wider submarine operations, in preparation for future capability requires significant investment. DIO Nuclear Infrastructure Directorate provides a mission aligned infrastructure service to the CASD, providing major capital programme delivery, estates and infrastructure services to our Front-Line Commands and Agencies. The directorate is responsible for the delivery of the existing demand, the development of the next demand and the planning of future demands alongside our Royal Navy, Submarine Delivery Agency and Defence Nuclear Organisation sponsors. The portfolio of work comprises a number of complex estates and infrastructure projects including; The Clyde Infrastructure Programme; a £1.8B programme of work of new build facilities and refurbishment to support current and future operations on HMNB Clyde. The programme of work is part of Government Major Programmes & Projects and is considered a top 100 government programme. Programme Euston: a complex engineering and construction project to ensure readiness for the Submarine Flotilla’s newest addition, Dreadnought class submarines. Job Description Leadership and management Provide direction and leadership to the team to deliver DIO outputs within minimal supervision. Champion and celebrate role model behaviour and challenge inappropriate behaviour Demonstrate a personal commitment to the DIO Guiding Principles Ensure staff are appropriately trained and developed, that they have a comprehensive understanding of business objectives. Develop team members and assist Line Manager in delivering departmental goals Observe the requirements of Line Managers duties with regard to maintenance of mandatory training. Identify and develop capability needs, ensuring robust Personal Development Plans for yourself and your team. Promote strong working relationships both within the team and with other teams across DIO and wider MOD Manage good and poor performance consistently and fairly, integrating Diversity and Inclusion principles and giving regular feedback. Leading Programme activities and support project development Responsible for overall management, co-ordination and direction of internal and external resources to achieve the Delivery Plan for construction projects in the defined Area of authority Contribute to the evolution of requirements and development of the programme with SME advice Manage interfaces across the programme identifying risk and resolving conflicts and issues Ensure compliance with processes and the integrity of programme and project data utilising the technology solution Report against a robust delivery performance management regime instigating corrective actions Ensure all appropriate governance and management controls are in place and adhered to including Health and Safety and Financial and Managerial Delegations Responsible for carrying out appropriate Peer and other Project Reviews to ensure robust levels of scrutiny, assurance and maturity Stakeholder management Responsible for development of stakeholder management and analysis activities Responsible for developing and maintaining engagement with major function/team stakeholders relevant to the area of business in support of DIO delivery Ensure stakeholders, especially customers, are kept informed and willing to support delivery activity as required Responsible for ensuring compliance with DIO Corporate approach and messaging Responsible for development of stakeholder management and analysis activities within the wider DIO stakeholder management framework Direct Delivery in collaboration with Users and Industry - Responsible for Project Management Responsible for effective contact/supplier management, stakeholder and end User engagement in the delivery of construction projects to assure that output delivered meets the defined requirement within funding and time parameters and in pursuit of Value for Money Engage with Commercial staff to identify the optimum procurement strategy for construction professional services and construction works Accountable for delivery of option studies, tender documentation and the construction, utilising internal DIO functions and external resources Proactively manage risks to drive optimal delivery for MOD and promptly manage issues to avoid programme delay or cost escalation Where required take on the Projects Delivery Manager role for of individual projects Act as the Demander and wider performance management assessment for the Industry Partners Manage Framework Contract interface at Programme level Manage PSP contract interface at Programme level Manage delegated budget and resources Responsible for managing budget and keeping within delegated limits Responsible for ensuring appropriate financial management is compliant with MOD policy and DIO internal requirements Ensure submitted business cases are of high quality and have been internally scrutinised Responsible for timely/accurate financial reporting for team/function including forecasts of outturn and input to annual financial planning processes Plan to manage resources to achieve programme for allocated projects on the Defence Infrastructure Plan When necessary, seek to balance resources Wider DIO business and improvement Support wider Government initiatives including OGC Reviews and Government Construction Strategy Responsible for delivery of communications and engagement activities for the Area in line with DIO Corporate Communications, strategic messaging and wider MOD communications policy and guidance Undertake/support activity in relation to Strategic Asset Management including liaising on proposed activities and advising of possible opportunities Undertake/support activity in relation to continuous improvement Support activities relating to procurement initiatives Responsible for the provision of timely and accurate information to support wider business outputs Leadership and management Provide direction and leadership to the team to deliver DIO outputs within minimal supervision. Champion and celebrate role model behaviour and challenge inappropriate behaviour Demonstrate a personal commitment to the DIO Guiding Principles Ensure staff are appropriately trained and developed, that they have a comprehensive understanding of business objectives. Develop team members and assist Line Manager in delivering departmental goals Observe the requirements of Line Managers duties with regard to maintenance of mandatory training. Identify and develop capability needs, ensuring robust Personal Development Plans for yourself and your team. Promote strong working relationships both within the team and with other teams across DIO and wider MOD Manage good and poor performance consistently and fairly, integrating Diversity and Inclusion principles and giving regular feedback. Leading Programme activities and support project development Responsible for overall management, co-ordination and direction of internal and external resources to achieve the Delivery Plan for construction projects in the defined Area of authority Contribute to the evolution of requirements and development of the programme with SME advice Manage interfaces across the programme identifying risk and resolving conflicts and issues Ensure compliance with processes and the integrity of programme and project data utilising the technology solution Report against a robust delivery performance management regime instigating corrective actions Ensure all appropriate governance and management controls are in place and adhered to including Health and Safety and Financial and Managerial Delegations Responsible for carrying out appropriate Peer and other Project Reviews to ensure robust levels of scrutiny, assurance and maturity Stakeholder management Responsible for development of stakeholder management and analysis activities Responsible for developing and maintaining engagement with major function/team stakeholders relevant to the area of business in support of DIO delivery Ensure stakeholders, especially customers, are kept informed and willing to support delivery activity as required Responsible for ensuring compliance with DIO Corporate approach and messaging Responsible for development of stakeholder management and analysis activities within the wider DIO stakeholder management framework Direct Delivery in collaboration with Users and Industry - Responsible for Project Management Responsible for effective contact/supplier management, stakeholder and end User engagement in the delivery of construction projects to assure that output delivered meets the defined requirement within funding and time parameters and in pursuit of Value for Money Engage with Commercial staff to identify the optimum procurement strategy for construction professional services and construction works Accountable for delivery of option studies, tender documentation and the construction, utilising internal DIO functions and external resources Proactively manage risks to drive optimal delivery for MOD and promptly manage issues to avoid programme delay or cost escalation Where required take on the Projects Delivery Manager role for of individual projects Act as the Demander and wider performance management assessment for the Industry Partners Manage Framework Contract interface at Programme level Manage PSP contract interface at Programme level Manage delegated budget and resources Responsible for managing budget and keeping within delegated limits Responsible for ensuring appropriate financial management is compliant with MOD policy and DIO internal requirements Ensure submitted business cases are of high quality and have been internally scrutinised Responsible for timely/accurate financial reporting for team/function including forecasts of outturn and input to annual financial planning processes Plan to manage resources to achieve programme for allocated projects on the Defence Infrastructure Plan When necessary, seek to balance resources Wider DIO business and improvement Support wider Government initiatives including OGC Reviews and Government Construction Strategy Responsible for delivery of communications and engagement activities for the Area in line with DIO Corporate Communications, strategic messaging and wider MOD communications policy and guidance Undertake/support activity in relation to Strategic Asset Management including liaising on proposed activities and advising of possible opportunities Undertake/support activity in relation to continuous improvement Support activities relating to procurement initiatives Responsible for the provision of timely and accurate information to support wider business outputs Person specification Skills Strong organisational skills with good time management Experience in supporting teams in project/programme management Understanding of project management Technical Experience of project, programme or portfolio controls. Excellent communication skills; verbal and written. Able to follow written and spoken instruction, with attention to detail and accuracy. Proficient use of Microsoft Applications such as Excel, Word and PowerPoint and Power BI. With awareness of SharePoint, and Microsoft Team usage. Ability to prioritise workload, being flexible and adaptable. Proactive and able to use own initiative to solve problems and seek opportunities for continuous improvement. Ability to learn new skills and processes easily. Confidence to take on challenges and seek development. Behaviours We'll assess you against these behaviours during the selection process: Managing a Quality Service Working Together Leadership Technical skills We'll assess you against these technical skills during the selection process: Programme performance and controls Risk and Issues Resource Management Alongside your salary of £44,590, Ministry of Defence contributes £12,917 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides. Learning and development tailored to your role An environment with flexible working options A culture encouraging inclusion and diversity A Civil Service pension with an employer contribution of 28.97% Where business needs allow, some roles may be suitable for a combination of office and home-based working. This is a non-contractual arrangement where all office-based employees will be expected to spend a minimum of 60% of their working time in office, subject to capacity and any required workplace adjustments. Requirements to attend other locations for official business, or work in another MOD office, will also count towards this level of attendance. Applicants can request further information regarding how this may work in their team from the Vacancy Holder (see advert for contact details). Defence Business Services cannot respond to any questions about working arrangements. The post does not offer relocation expenses. External recruits who join the MOD who are new to the Civil Service will be subject to a six-month probation period. Please Note: Expenses incurred for travel to interviews will not be reimbursed. Please be advised that the Department is conducting a review of all pay related allowances which could impact on those allowances that the post currently being advertised attracts. Any move to MOD from another employer will mean you can no longer access childcare vouchers. This includes moves between government departments. You may however be eligible for other government schemes, including Tax-Free Childcare. Determine your eligibility at https://www.childcarechoices.gov.uk/. The Ministry of Defence is committed to providing a safe and healthy working environment for its staff which includes educating them on the benefits of not smoking, protecting them from the harmful effects of second-hand smoke and supporting those who want to give up smoking. Under the Smoke-Free Working Environment policy, Smoking and the use of all tobacco products (including combustible and chewing tobacco products) will not be permitted anywhere in the Defence working environment however some exemptions are in place, please refer to local guidance. The policy is Whole Force and includes all Defence personnel, contractors, visitors and other non-MOD personnel. All applicants seeking, considering, or accepting employment with the Ministry of Defence should be aware of this policy and that it is already in place at a number of Defence Establishments. MOD Recruitment Satisfaction Survey – We may contact you regarding your experience to help us improve our customer satisfaction. The survey is voluntary and anonymous. You may however be given the opportunity to provide additional information to help us improve our service which includes the collection of some personal data as defined by the United Kingdom General Data Protection Regulation (UK GDPR). The MOD Privacy Policy Notice sets out how we will use your personal data and your rights. Selection process details This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours, Experience and Technical skills. Candidates can apply online via the Civil Service Jobs website by completing the application form before the deadline shown. Apply using the Civil Service Jobs apply button, filling in all required details in all sections. Using the Success Profiles link for information on format and style, ensure you provide evidence for all Behaviours and Experience sections requested in the appropriate competency style. Sift Stage Candidates will be required to complete an online CV template to include job history, full details of education and qualifications and previous experiences and skills. Please also include any relevant responsibilities and achievements. Candidates will be required to complete a Statement of Suitability/Personal Statement of no more 500 words, providing details relevant to the essential and desirable experience in the job advert. The requirements for the role have been bench-marked and these will be used to sift all candidates, with those meeting the minimum requirements invited to interview. Feedback will only be provided if you selected for an interview. Interview Stage At interview, you will be assessed against the following Success Profiles Behaviours: Leadership Managing a Quality Service Working Together You Will Be Assessed On The Following Technical Competencies Risk and Issues Programme performance and controls Resource Management 6.7775_IPA_Project Delivery Capability Framework 2021 Refresh sample pages Further Information Candidates who are found to meet an acceptable standard at interview but are not successful in one of the advertised posts may be considered for similar roles within the Business Unit. You will also be expected to achieve Security Check clearance for this role. The Civil Service embraces diversity and promotes equality of opportunity. There is a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria. If you need to advise us that you need additional help or reasonable adjustments for the recruitment process, please contact: DBSCivPers-Resourcingteam3@mod.gov.uk. As a result of the changes to the UK immigration rules which came in to effect on 1 January 2021, the Ministry of Defence will only offer sponsorship for a skilled worker visa under the points based system, where a role has been deemed to be business critical. This role does not meet that category and we will not sponsor a visa. It is therefore NOT open to applications from those who will require sponsorship under the points based system. Should you apply for this role and be found to require sponsorship, your application will be rejected and any provisional offer of employment withdrawn. The Ministry of Defence requires all candidates who are successful at interview to declare any outside interests. These declarations will be discussed with successful candidates following the interview process and before a formal offer of employment is made, as some outside interests may not be compatible with MOD civilian roles. This will not, in the majority of cases, prevent employment in MOD, but it is a measure that must be taken to ensure that appropriate mitigations can be put in place to manage any potential, perceived or actual conflicts of interest from the first day of employment. The Ministry of Defence adopts a zero-tolerance approach to unacceptable behaviours, which includes bullying, harassment, sexual harassment, discrimination, and victimisation. You will not be eligible and will not be considered for this post if you have been dismissed from a role for such unacceptable behaviours within the last five years. This will also apply if you resign or otherwise leave a role but, because of an adverse decision, would have been dismissed for gross misconduct had you continued in that employment. Pre-employment checks will be carried out Feedback will only be provided if you attend an interview or assessment. This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours, Experience and Technical skills. Security Successful candidates must undergo a criminal record check. Successful candidates must meet the security requirements before they can be appointed. The level of security needed is security check (opens in a new window).See our vetting charter (opens in a new window). People working with government assets must complete baseline personnel security standard (opens in new window) checks. Successful candidates must undergo a criminal record check. Successful candidates must meet the security requirements before they can be appointed. The level of security needed is security check (opens in a new window).See our vetting charter (opens in a new window). People working with government assets must complete baseline personnel security standard (opens in new window) checks. Nationality requirements Open to UK nationals only. Working for the Civil Service The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants. We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window). The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria. The Civil Service also offers a Redeployment Interview Scheme to civil servants who are at risk of redundancy, and who meet the minimum requirements for the advertised vacancy. The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants. We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window). The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria. The Civil Service also offers a Redeployment Interview Scheme to civil servants who are at risk of redundancy, and who meet the minimum requirements for the advertised vacancy. Diversity and Inclusion The Civil Service is committed to attract, retain and invest in talent wherever it is found. To learn more please see the Civil Service People Plan (opens in a new window) and the Civil Service Diversity and Inclusion Strategy (opens in a new window). This vacancy is part of the Great Place to Work for Veterans (opens in a new window) initiative. Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records. Contact point for applicants Job Contact Name : Joe Timmons Email : joe.timmons102@mod.gov.uk Recruitment team Email : DBSCivPers-ResourcingTeam3@mod.gov.uk Further information Please ensure you read the attached candidate information document prior to completing your application. If you are dissatisfied with the service you have received from DBS, or believe that DBS has failed to follow the recruitment process in line with the Civil Service Commission principles of selection for appointment on merit on the basis of Fair and Open competition, you can raise a formal complaint by writing to DBS at the following address: Defence Business Services, Scanning Hub, Room 6124, Tomlinson House, Norcross Lane, Blackpool, FY5 3WP. If after raising your complaint with DBS you remain dissatisfied you can complain directly to the Civil Service Commission at the following address: Civil Service commission, Room G/8, 1 Horse Guards Road, London, SW1A 2HQ Or by email: info@csc.gov.uk.