The Role
We are pleased to offer a Purchasing Officer post within the Procurement Team. The purpose of the role is to ensure effective and timely processing and procurement of all requests for suppliers and services within NHS Greater Glasgow & Clyde (GG&C), providing tactical and transactional support, including purchasing activity across non‑medical and medical categories, governance, assurance, and purchase‑to‑pay compliance.
Duration, Location, and Working Pattern
Permanent, full‑time (36 hours per week), based at Glasgow Royal Infirmary. Shift pattern 09:00 ‑ 16:30.
Key Responsibilities
* Efficiently process requisitions for goods and services, advise end users on sourcing routes, negotiate with suppliers, manage travel requests (air, rail, hotels), oversee the Warp‑it recycling programme, and source alternatives during shortages.
* Provide procurement support for items up to £50,000, including assessment of requirements, generation of options, product/supplier identification, competitive quoting, and formal competitive quotation processes.
* Place specialist purchase orders (e.g., capital equipment, multi‑function devices) requiring financial responsibility and occasionally use the eFinancials system and corporate purchasing cards.
* Review and sign off electronic purchase requisitions up to £5,000 in the Pecos purchasing system, ensuring correct supplier selection and compliance with SFIs and procurement policies.
* Work across Finance and Accounts Payable to ensure efficient purchase‑to‑pay processes, investigating and resolving invoicing discrepancies and disputes that may require complex data analysis.
Knowledge, training, qualifications and/or experience required to do the job
* Level 6 or higher qualification on the SCQF (e.g., Highers, National Certificate, HNC, SVQ Level 3) or a CIPS Diploma in Procurement & Supply (Level 4) or equivalent significant experience in procurement and supply‑chain environments.
* Strong IT literacy, analytical and data‑management skills, especially using Microsoft Excel.
* Good organisational and communication skills, both oral and written.
* Solid understanding of Public Procurement legislation, including the Procurement Reform (Scotland) Act 2014, Public Contracts (Scotland) Regulations 2015, and Health Board Standing Financial Instructions.
* Experience and knowledge in procurement and/or supply chain within a complex, multi‑disciplinary environment.
What We Offer
* Minimum 27 days annual leave, increasing with length of service, plus public holidays.
* Membership of the NHS Pension Scheme, including life insurance benefits.
* Salary Sacrifice Car Benefit Scheme.
* Development opportunities: study bursaries, e‑learning, classroom‑based courses.
* Enhanced pay for working public holidays.
* Confidential employee support and assistance.
For An Informal Discussion
Please contact Elaine Gray, Deputy Purchasing & Systems Manager, at 07812 770052 or Elaine.gray6@nhs.scot.
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