To support the corporate team in the daily running of the firm’s company secretarial and registered office program.
CORE TASKS
* Overseeing and attending to the day-to-day requirements of the firm’s company secretarial program.
* Accurately maintaining the statutory registers and updating the company books in both hard copy and electronic formats.
* Drafting and lodging Companies House statutory filings including confirmation statements, appointment, resignation and share allotment forms.
* Attending to the incorporation of new companies and acting as the firm’s first point of contact in respect of the formation aspects of new companies.
* Preparing both directors’ and members’ board minutes and resolutions.
* Maintaining various databases for purposes of meeting filing deadlines and keeping accurate and up to date client information.
* Preparing company profile reports by researching statutory documents on file with Companies House.
* Acting as the first point of contact for the firm’s company secretarial clients and ensuring all questions and instructions are professionally and proactively dealt with.
* Ability to confidently deal with third parties on a day-to-day basis via e-mail, phone or in person.
* Attending to new client intake by following the firm’s client identification and anti-money laundering requirements, and keeping the solicitors updated as the process progresses.
* Drafting monthly and annual fee notes and organising for external invoices to be paid in compliance with the firm’s internal procedures. Follows up process with relevant team through to completion.
* Undertaking ad hoc legal tasks, when necessary, under the direction of solicitors and the team's professional support lawyer.
* Be aware of Brodies’ information security policies, and protect information assets from unauthorised access, disclosure, modification, destruction or interference at all times.
PERSON SPECIFICATION
* This position is demanding so the successful candidate should be used to working under pressure, often with tight deadlines.
* Organised with an eye for detail.
* The ability to prioritise and to handle multiple projects simultaneously is essential.
* Flexible in approach to work and willing to use initiative.
* A team player, but equally able to work independently.
* Good communication skills and able to deal with people at all levels.
* Willingness to stay current on new company legislation.
* Desire for a long-term paralegal career
* Demonstrates the Brodies values at all times - Courage, Character, Care, Collegiate, Collaborative.
SKILLS
* Familiar with the Companies Act 2006 and the statutory filing requirements.
* Proficient in the use of Microsoft applications. Additionally, it would be advantageous if familiar with Diligent Entities; DMS (iManage) and Aderant.
* Excellent communication skills both written and verbal.
* Adopts a flexible and proactive approach to work duties.
* Organises and prioritises time effectively to achieve tight deadlines.
* Presents a professional image to clients and other external organisations at all times.
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