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Job overview
The AP Leadership Team is looking for an administrator with Personal Assistant skills to join the team.
The role is hybrid working, with travel required across the Trust for meetings, and working from home or a Trust site.
Experience in a similar admin role would be required, with training available for Trust specific systems and processes (eg. GRS).
Main duties of the job
The post holder will be required to manage the day-to-day administration of the AP Leadership Team and provide general administration, planning and rota management for the Advanced Practitioners predominantly within urgent care.
The post holder will provide a comprehensive administrative function involving: the coordination of meeting requests and diary management, preparation of agendas and minutes as appropriate and any necessary follow up actions. In addition, there will be a requirement to produce timesheet summaries, record team leave and arrange travel/accommodation, when required.
The post holder will be expected to use their initiative and be able to work unsupervised, undertaking projects as and when necessary. The post holder will also be required to communicate effectively and efficiently with all levels of management and staff, displaying a high level of tact and diplomacy at all times, and processing sensitive information confidentially.
Working for our organisation
You'll have the opportunity to work in one of the most diverse regions in the country, with the vibrant capital city just a stone's throw away and the invigorating North Sea coast to the east.
At EEAST we bring together all our skills to provide 24 hour, 365 days a year urgent care to those in need of emergency and non-emergency medical treatment and transport in Bedfordshire, Hertfordshire, Essex, Norfolk, Suffolk and Cambridgeshire.
We are always looking to innovate our approaches and work together to offer the best possible patient care across our counties.
We aim to represent and value the diversity of our local communities through our workforce and service provision. We therefore positively encourage applications from under-represented groups, such as Black, Asian, or other ethnic groups, individuals with a Disability, or LGBTQ+ individuals who meet the specific criteria.
We at EEAST want to support our employees achieve a balance between work and other priorities, such as caring responsibilities, family commitments, further learning, and other interests. We therefore welcome flexible working requests.
Detailed job description and main responsibilities
For a thorough and comprehensive understanding of the role, including all its specific requirements and responsibilities, please consult the attached Job Description and Person Specification. This document provides an in-depth overview that will give you a clear and detailed picture of what the position entails.
Please note, should you be successful in your application, you will be required to undergo pre-employment checks, prior to receiving an unconditional offer, if full employment checks cannot be achieved (this will include existing and unserved disciplinary sanctions), then your offer may be withdrawn.
How to apply
Step 1 - Read the advert and the Job Description and Person Specification (attached)
Step 2 - Complete the Supporting Statement - Your statement needs to indicate how you meet each of the criteria contained within the Person Specification.
Step 3 - Complete the online application and upload your statement. Please note, CVs are not accepted.
Person specification
Qualifications
Essential criteria
1. Educated to NVQ level 4/GCSC/A Level, or equivalent, or significant direct experience in similar senior administrative/ project support role leading to sound knowledge of administrative procedures.
2. Full UK driving licence (up to 3 points will be considered dependent upon penalty code).
Skills & Experience
Essential criteria
3. Full administration experience including minute taking and diary management.
4. Ability to liaise and communicate effectively with staff and managers at all levels in the organisations, and with managers from the wider NHS and external organisations.
5. Ability to work independently and to use own initiative when appropriate, and when responding to critical and complex emails on behalf of the Leadership Team.
6. Excellent interpersonal and communication skills, with the ability to act on complex information.
Desirable criteria
7. Experience of working in a similar secretarial role.
8. Previous experience working in the NHS, Ambulance Service, or other Emergency Service.
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Candidates who require a Skilled Worker visa to work in the United Kingdom can determine the likelihood of obtaining a Certificate of Sponsorship for this position by assessing their circumstances against the criteria specified on the Check if you need a UK visa - website. We encourage all applicants to review these criteria carefully to understand their eligibility for sponsorship.
References and Employment History: All references from current and previous employers, will be sought via their Human Resources Department and must cover a minimum of 3 years employment. Therefore, when completing the reference section of your application form, please give the address, telephone number and email address of the Human Resources Department and indicate your current/previous line manager and their departmental details.
All appointments will be subject to currently having a clean disciplinary record.
Please be advised that a No Smoking Policy is in operation throughout the Trust.
Guaranteed Interview Scheme - Under the Trust's commitment 'Positive about Disabled People', if you consider yourself as having a disability and you meet the minimum selection criteria for any post, you will get an automatic interview. By minimum selection criteria we mean that you must provide us with evidence in your application form which demonstrates the essential requirements as set out in the person specification and advertisement for a post.
We aim to represent and value the diversity of our local communities through our workforce and service provision. We therefore positively encourage applications, regardless of age, race, religion & belief, sex, gender reassignment, sexual orientation, marriage & civil partnership, pregnancy & maternity or disability.