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Band 5
Main area Administrative and Clerical Grade Band 5 Contract Permanent Hours
* Full time
* Flexible working
37.5 hours per week (Full time) Job ref 279-7471604-OCT25
Employer 279 University Hospitals Sussex NHS Foundation Trust Employer type NHS Site Royal Sussex County Hospital Town Brighton Salary £31,049 - £37,796 Per annum Salary period Yearly Closing 16/10/2025 23:59
About our Trust
Our hard-working, talented and dedicated people work together towards a common goal – to always put our Patient First. In fact our mission is summed up by our ‘where better never stops’ motto and you will play a part in driving us forwards and in improving the lives of patients across Sussex.
We treat our patients and staff with the same compassion and empathy we expect for ourselves. We’re here for them when they need us, and we go above and beyond to meet their needs. This can be seen in ourWellbeing Programme for staff which is extensive and designed to support you when you need it, including where possible, flexible working to support work life balance - because we know that to look after others we must first look after ourselves.
Job overview
We have a fantastic position available to start as soon as possible to work within an established PMO that supports the directorate capital portfolio of projects and property function.
Join our dynamic team and contribute to successfully delivering projects that make a real impact! This opening is your chance to showcase your skills, gain valuable experience, and potentially pave the way for a rewarding career in project management within our organisation. We seek a highly skilled and motivated Programme Management Office Officer to play a vital role in supporting the Trust's extensive property portfolio and delivering its significant capital investment programme. Reporting to the Capital Development and Property Programme Management Office (PMO) Manager and based at the Royal Sussex County Hospital, this post is best suited to organised and detail-oriented professionals, offering the right person the chance to play their part in delivering transformational change in support of our excellent clinical services and patient care.
Main duties of the job
About you:
The post holder will be educated to a degree level or equivalent, ideally in Project Management or Business Administration, with relevant experience in programme/project progress reporting, scorecards, dashboards, and metrics. You will work closely with our Project Managers and stakeholders, supporting complex projects and continuous improvements to our project execution and reporting processes. We are committed to continuous improvement at all layers and seek individuals with clear evidence of continuing professional development. They shall form part of a comprehensive PMO function, which supports the department's portfolio of projects.
You will have proven skills in effective communication and understand the importance of stakeholder relationships. The successful candidate will have a knack for coordinating complex programmes and be passionate about implementing effective project management practices.
What we offer:
Choose to work with us, and you will find we offer investment in your career development, an open and collaborative working environment where you will be encouraged to develop your leadership skills. You will be supported personally and professionally by a commitment to care and compassion that applies as much to our staff as to our patients. We value and promote diversity and are committed to equality of opportunity for all.
Working for our organisation
We treat our patients & staff with the same compassion & empathy we expect for ourselves. We’re here for them when they need us, and we go above & beyond to meet their needs. This can be seen in our candidate information pack & wellbeing programme, for staff which is extensive & designed to support you when you need it, including where possible, flexible working to support work life balance - because we know that to look after others we must first look after ourselves.
Detailed job description and main responsibilities
Main Duties and Responsibilities:
Communication:
* Foster effective and supportive relationships with operational teams and external stakeholders to enable the delivery of agreed outcomes.
* Develop strong and supportive working relationships with both operational and corporate teams.
* Work with multi-disciplinary teams across the Trust to deliver agreed outcomes.
Analytical and Judgmental Skills:
* Analyse projects by monitoring various project and programme logs.
* Manage project meeting schedule, making decisions about priorities and balancing conflicting requests.
* Develop and maintain effective and efficient office systems.
Planning and Organisational Skills:
* Plan and prioritise personal and project teams' work.
* Manage competing and changing priorities to ensure Programme outcomes are achieved.
* Identify and plan personal professional development needs.
* Undertake training to support continuous improvement and lean skills development.
* Contribute to and ensure compliance with best practice project management.
* Provide regular reports to the capital and projects committees.
* Prepare reports and provide evidence of governance regarding all activities undertaken.
* Apply best practice project, change, and workforce management to the PMO corporate projects programme.
* Advocate for excellent project delivery.
* Support and encourage innovation in service delivery.
* Continuously work towards improving the quality of service to the Trust.
People Management and Development:
* Contribute to the training of new staff members within the department, as required.
Patient Care Delivery:
* Incidental patient contact.
* Carefully manage and phase capital projects.
Learning and Development:
* Attend mandatory training updates as required.
* Engage in necessary training in accordance with the development of your role.
Person specification
Qualifications and Skills
* Educated to degree level or equivalent in office management and/or business administration with the ability to provide a comprehensive ‘Programme Management Office’ function in support of the departments programme of work.
* Relevant experience in financial management and supporting complex projects and/or teams, and have clear evidence of continuing professional development.
* Proven skills in effective communication and an understanding of the importance of stakeholder relationships.
* Proficiency in Microsoft Office packages including Excel and Word.
* Experience of supporting a complex project or programme.
Equality, Diversity & Inclusion
* Evidence of having championed diversity in previous roles (as appropriate to role)
* Evidence of having undertaken own development to improve understanding of equalities issues.
Important information for applicants:
We value the individuality and authenticity that each candidate brings to the application process. While AI tools are increasingly accessible, we strongly discourage their use in completing your application. Your responses should reflect your own voice, experiences, and motivations—elements that are essential to a fair and accurate evaluation.
Closing adverts early: In the event of exceptional interest, we may close adverts earlier than specified.
Some of our adverts are capped for a limited number of applications; therefore, the advert will close once the cap has been reached. We therefore encourage you to submit your application as soon as possible if you are interested in the position to prevent you from missing out on applying for the opportunity.
Flexible Working: If you would like to explore potential options regarding flexible working please speak with the appropriate recruiting/line manager.
DBS Checks: As part of our commitment to a safe working environment, we undertake a Disclosure and Barring Service check on all new employees where the role is eligible for a criminal record check. We make offers in line with the Rehabilitation of Offenders Act 1975.
Skilled Worker Visa: Applications for Skilled Worker sponsorship are welcome for the roles that meet the Visa and Immigrations eligibility criteria. For further information please visit the gov.uk website searching for Skilled Worker. It is your responsibility as the applicant to ensure that you meet this criteria.
UHSussex reserves the right to close the role early if we receive a high volume of applications
Further Information
For help with the application process for Nursing vacancies, please email uhsussex.nursingteam@nhs.net.
For help with the application process for Non-Nursing vacancies, please email uhsussex.nonnursingteam@nhs.net.
Employer certification / accreditation badges
If you would like to discuss the post in more detail, please contact Lydia De Souza, PMO Manager, on 07557 861 580.
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