An excellent opportunity for an experienced Conveyancing Legal Assistant to join our growing team based in Ilkley.
The Role
* As a Legal Assistant in the property team you will support the fee earners with full administrative support.
Main Accountabilities
* Management of client matters in a timely and accurate manner, using the case management system Proclaim, in line with the firm’s standards and regulatory requirements.
* Preparation, organisation, and archiving of legal files and all supporting documentation.
* Diary management for the Fee Earner including booking client appointments and other meetings as required.
* Preparation of client correspondence using audio typing, word processing or digital dictation.
* Handling of client and 3rd party telephone calls, enquiries, and requests, ensuring that all are dealt with efficiently and politely and in line with our Client Charter.
* Ownership of incoming e-mails, post, photocopying and other administrative duties as required.
* Responsibility for ordering property searches and carrying out of necessary client ID checks.
* Preparation and oversight of exchanges and completions, under the supervision and instruction of the Fee Earner.
* Land Registry management – registering completed properties and following up as necessary.
* Preparation of client bills and manage account ledgers.
* Provision of support to other assistants and the management team as required.
Skills & Experience
* Verbal communication: The ability to listen to clients and colleagues and respond in an approachable, respectful, and professional manner.
* Written communication: The ability to communicate clearly, concisely and with accurate grammar and punctuation, in a tone which upholds the professional image and brand of the firm.
* Organisational ability: The ability to own and prioritise tasks and to use your time and resources effectively and efficiently.
* Strong IT proficiency: Including use of Microsoft Office applications and the case management system, Proclaim.
* Teamwork: The ability to treat colleagues with respect, and to be supportive and positive in the workplace in order to contribute to a friendly working atmosphere.
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