My client is a busy and thriving Accounting Practice located in Fordingbridge within the beautiful New Forest, due continued growth they are seeking a proactive, motivated, highly organised Office Manager / PA to the MD to join the team.
This is an office-based position, and we can consider Full or Part Time Candidates working across 5 days.
Full Time - Monday to Friday 8.30am -5.00pm, Salary £35,000- £40,000
Part-Time - Monday to Friday e.g. 9.00am - 3.00pm (with flex to suit) Salary £35,000- £40,000 pro rata
As the Office Manager / PA you will provide high-level administrative, organisational support to the Team and specifically the MD with general PA duties including managing meeting calendars, scheduling meetings, handling correspondence, and assisting with various tasks to ensure the smooth operation of the office, through to running to get him a lunch!
You will be able to multitask, work to deadlines with a calm and accurate approach to at times changing priorities. An opportunity to identify and implement any efficiency's to procedures both with online and manual administration effectively helping to manage time and information flow.
A good working knowledge of Xero would be of great advantage (knowledge of how to raise invoices and pull off reports from Xero).
Responsibilities
* Managing the Administrative affairs of the practice, to ensure efficient operations
* PA support and duties to the MD - scheduling meetings, handling correspondence, through to running to get a lunch!
* Manage onboarding of clients, utilising and improving current functions and workflows/data base
* Scheduling meetings, maintain records, and manage correspondence.
* Excellent communication skills internal and with clients calling in (phone etiquette, correct grammar and a professional manner when communicating).
* Develop and implement organisational systems to improve workflow efficiency.
* Provide clerical support to staff as needed, including document preparation and filing.
* A good working knowledge of Xero would be of great advantage (knowledge of how to raise invoices and pull off reports from Xero)
* Foster a positive team environment through effective communication and team management strategies.
* Maintain office supplies inventory and order necessary materials as required.
Experience / Skills
* Proven experience in a Senior Administration / PA role.
* Strong communication skills, both verbal and written, with an emphasis on being able to communicate in a professional manner.
* Excellent MS skills - Word, Excel, Teams etc
* Ability to multitask and prioritise tasks effectively in a fast-paced environment.
* A proactive and motivated approach to work.
* Flexibility and Adaptability: Adjusting to changing priorities and demands.
* Discretion and Confidentiality: Maintaining privacy and handling sensitive information with care
* Attention to Detail: Ensuring accuracy and thoroughness in all tasks.
* Live within 30 mins of Fordingbridge
Benefits
* 28 days Holiday, including bank holidays
* Free parking
* Company Bonus
* Great team and working culture!
INDCP